Entry level Office Manager position with career growth opportunity

  • Spinglass Management Group
  • Portland, ME, USA
  • 03/12/2019
Full time Admin-Clerical

Job Description

Spinglass Management Group, LLC is a management consulting firm located in Portland, Maine. We are currently seeking a full time Office Manager as we have promoted our current office manager to a junior consultant position.

We are a small, diverse group of professionals that work hard while making time for community involvement and team building activities. We are dedicated to supporting our team through coaching and training to help them reach their full potential. This position includes the opportunity for career growth in a number of financial management disciplines within the variety of services provided by the firm.

The office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. The ideal candidate will have a minimum of a High School Diploma but this would also be an excellent first position for a recent college graduate. For the right candidate, we would also be flexible on hours to accommodate taking college courses.

Previous experience in office management, business, bookkeeping or accounting is preferred but not necessary. Specific background is not as important as integrity, work ethic and the ability to work as a member of a team. Training available and tailored based on candidate’s skill level. This position is available immediately.

Job responsibilities include:

  • Greet clients with a positive attitude and professional appearance.
  • Order supplies and ensure the office is neat and organized.
  • Work closely with consultants on projects as needed.
  • Property management including supervision of third party maintenance providers and suppliers.
  • Filing and business correspondence.
  • Entry level bookkeeping.
  • Daily trips to post office and bank.
  • Phone management.
  • Business travel planning and scheduling.

Historically, the successful professionals in this position have been promoted to a junior consultant position. Other job responsibilities may be required as deemed necessary.

Job Requirements:

Candidate must be dependable, detail oriented, responsible, motivated and maintain a professional appearance. Candidate should have high energy and good organization skills. Experience with Microsoft Office is required. The candidate should be a fast learner who likes to grow his or her skill base as well as research independently.


Salary will be determined based on experience. In addition to annual salary, the firm’s benefits include paid off street parking, cellphone reimbursement, paid health insurance, paid vacation and sick time, and company sponsored 401k plan with defined employer contributions.

For consideration, please respond to this posting with your resume and cover letter.
To find out more about Spinglass Management Group, please visit our website at www.spinglassllc.com.

Job Type: Full-time


  • Bookkeeping: 1 year (Preferred)
  • Microsoft Office: 1 year (Required)


  • High school or equivalent (Required)

Benefits offered:

  • Paid vacation and personal/sick time
  • Employer 100% paid health insurance
  • Employee discounts
  • Employer 401k retirement contribution
  • Employer HSA contribution
  • Paid parking
  • Cell phone reimbursement

Job Type: Full-time