Case Manager/Courtroom Deputy

  • U.S. Courts
  • Bangor, ME, USA
  • 09/12/2019
Full time Government Legal

Job Description

Closes:  Open until filled.  Preference will be given to applications received by September 27, 2019.

Starting Salary Range:           CL25 Step 1 to Step 25 ($41,140 - $51,440 per annum)

Starting salary depends entirely upon qualifications and eligibility. (To qualify at the highest level you must meet all criteria in years of general and specialized experience.)  This position has promotion potential to a CL27 ($49,772 - $80,933 per annum).


A Case Manager at this level performs various functions and is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules. The incumbent is fully proficient at managing the progression of cases from opening to final disposition.  They perform docketing and noticing; manage the progression of cases; maintain official case records; monitor the completion of required procedural steps; review filed documents to determine conformity and take appropriate corrective action; ensure that all orders and automated entries are timely, appropriately and accurately docketed; and make summary entries on the docket of all documents and proceedings.  Case Managers also perform general courtroom functions, to include attending and logging court proceedings.


Act as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Assign cases to judges.  Open cases in CM/ECF (case management system).  Docket initial opening events.  Sort, classify, and file case records. Maintain integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieve files and make copies of records for court personnel, attorneys, and others. Certify court documents and ensure data quality. Make summary entries on all documents and proceedings.  Accept, review and process documents. Review filed documents to determine conformity, taking appropriate corrective action, and follow up with rules, practices, and filing requirements.  Prepare correspondence regarding file inquires, docket sheets, and other file request information. Set schedules for briefing and record preparation.  Check for prior or prohibited filing. Verify attorneys’ authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summonses.  Inform customers of required fees. Receive payments and issue receipts. Secure funds in cash register. Balance cash drawer at the end of the day.  Process credit card payments for filed documents.  Record court proceedings. Organize exhibits used in court proceedings.  Attend court sessions and conferences.  Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, and notices and prepare minute entries electronically. Maintain contact with counsel during deliberations. Schedule court reporters and interpreters.  Support all other areas and duties within the office as necessary and perform other duties as assigned. 



Education: High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.

Specialized Experience Definition:

Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.  Experience demonstrative of being highly organized and capable of handling multiple tasks and time demands.  Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Court Preferred:

  • Education above the high school level from an accredited institution may be considered and is preferred.
  • Excellent written and oral communication skills.
  • Knowledge and skill in the use of Microsoft Office and database applications. 


  •  Applicants must be a U.S. citizen or be eligible to work in the United States.
  • Employees of the United States District Court are “At Will” employees and are required to adhere to a Code of Conduct for Judicial Employees.
  • The selected candidate will be subject to a FBI background check as a condition of employment.
  • All appointments are subject to mandatory electronic funds transfer for payment of net pay.
  • The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.


Compensation and classification level will be set based on the work experience, qualifications, and salary history of the successful candidate.


 The United States District Court offers a generous benefits package to full-time, permanent employees, which includes:

  •  10 Paid Federal Holidays
  • 13 Days Paid Vacation (per year for the first three years)
  • 20 Days Paid Vacation (after three years)
  • 26 Days Paid Vacation (after fifteen years)
  • 13 Days Paid Sick Leave
  • Medical Insurance
  • Optional – Dental and Vision Coverage
  • Life Insurance
  • Thrift Savings Plan with matching funds (401k & Roth 401k style)
  • Participation in Federal Employees Retirement System (FERS-FRAE)
  • Health and Dependent Care Reimbursement Programs
  • Public Transit Subsidy Program
  • Optional - Long-Term Care Insurance
  • Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services to all eligible employees


In order to be considered for this position, all applicants must submit:

  • Resume (including full educational summary, employment history, and salary history);
  • Cover Letter;
  • Contact list of three professional references;
  • AO78 - Judicial Employment Application (found on our website at; and
  • Responses to the following Pre-Interview Questions:
  1. Assuming all the candidates applying for this position have the same qualifications, what can you say about yourself that might separate you from the rest?
  2. Describe (a) what you like to get out of work and (b) what motivates you to put forth your best effort. 

Application packages will not be considered complete unless all items have been received. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense.  Relocation expenses will not be reimbursed.

BY EMAIL (preferred):   Send a compiled single PDF of the required documents via email to with “Case Manager” in the subject line. 

BY MAIL:   Send the required materials by mail to:

CONFIDENTIAL, Attn.  Chief Deputy, Case Manager Search, U. S. DISTRICT COURT, 156 FEDERAL STREET, PORTLAND, MAINE 04101  

The U. S. District Court is an Equal Opportunity Employer

This position will remain open until filled. Preference will be given to applications received by September 27, 2019.