Closes: Open until filled. Preference will be given to applications received by September 27, 2019.
Starting Salary Range: CL25 Step 1 to Step 25 ($41,140 - $51,440 per annum)
Starting salary depends entirely upon qualifications and eligibility. (To qualify at the highest level you must meet all criteria in years of general and specialized experience.) This position has promotion potential to a CL27 ($49,772 - $80,933 per annum).
A Case Manager at this level performs various functions and is responsible for maintaining and processing case information and managing the progression of cases from opening to final disposition, in accordance with approved internal controls, procedures, and rules. The incumbent is fully proficient at managing the progression of cases from opening to final disposition. They perform docketing and noticing; manage the progression of cases; maintain official case records; monitor the completion of required procedural steps; review filed documents to determine conformity and take appropriate corrective action; ensure that all orders and automated entries are timely, appropriately and accurately docketed; and make summary entries on the docket of all documents and proceedings. Case Managers also perform general courtroom functions, to include attending and logging court proceedings.
Act as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Assign cases to judges. Open cases in CM/ECF (case management system). Docket initial opening events. Sort, classify, and file case records. Maintain integrity of the filing system by monitoring proper access to records and maintaining timely and accurate filing of documents. Retrieve files and make copies of records for court personnel, attorneys, and others. Certify court documents and ensure data quality. Make summary entries on all documents and proceedings. Accept, review and process documents. Review filed documents to determine conformity, taking appropriate corrective action, and follow up with rules, practices, and filing requirements. Prepare correspondence regarding file inquires, docket sheets, and other file request information. Set schedules for briefing and record preparation. Check for prior or prohibited filing. Verify attorneys’ authority to practice. Monitor for release of exhibits and sealed documents. Verify and issue summonses. Inform customers of required fees. Receive payments and issue receipts. Secure funds in cash register. Balance cash drawer at the end of the day. Process credit card payments for filed documents. Record court proceedings. Organize exhibits used in court proceedings. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, and notices and prepare minute entries electronically. Maintain contact with counsel during deliberations. Schedule court reporters and interpreters. Support all other areas and duties within the office as necessary and perform other duties as assigned.
Education: High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.
Specialized Experience Definition:
Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Experience demonstrative of being highly organized and capable of handling multiple tasks and time demands. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.
NOTICE TO APPLICANT:
Compensation and classification level will be set based on the work experience, qualifications, and salary history of the successful candidate.
The United States District Court offers a generous benefits package to full-time, permanent employees, which includes:
HOW TO APPLY:
In order to be considered for this position, all applicants must submit:
Application packages will not be considered complete unless all items have been received. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. Relocation expenses will not be reimbursed.
BY EMAIL (preferred): Send a compiled single PDF of the required documents via email to email@example.com with “Case Manager” in the subject line.
BY MAIL: Send the required materials by mail to:
CONFIDENTIAL, Attn. Chief Deputy, Case Manager Search, U. S. DISTRICT COURT, 156 FEDERAL STREET, PORTLAND, MAINE 04101
The U. S. District Court is an Equal Opportunity Employer
This position will remain open until filled. Preference will be given to applications received by September 27, 2019.