Office Manager

  • Canacre
  • Augusta, ME, USA
  • 04/08/2022
Full time Admin-Clerical Consultant

Job Description

This is a full-time salaried position and the candidate will report into the office located in Augusta, Maine. Relocation assistance may be provided.  

Join the Canacre team in an exciting role working on leading edge infrastructure projects.  

We are technical experts in land, energy, and transportation development delivering accurate, innovative, and agile solutions to our partners. We provide land acquisition, geospatial mapping, data management, web-based GIS, community relations, land feasibility studies, and permitting services. Canacre’s clients include developers, large scale service providers, and government entities that are involved in the planning and development of energy projects, rights of way, resources, and infrastructure across Canada and the United States. Canacre works on large-scale wind and solar power projects, high-voltage transmission lines, pipeline projects, municipal roads projects, and groupings of cellular towers and rooftop antennas.  

At Canacre, we act with honesty and integrity within a culture where trust, collaboration, and teamwork flourish. We commit to diversity, inclusivity and the celebration of successes. Our vision is to foster an environment that promotes inspired and empowered team members who make an impact.  

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness and efficiency. The Office Manager is responsible for providing comprehensive support to project delivery teams. Key functions include identification of required resources, priority and resource assignment, quality assurance, document control, milestone development, tracking and reporting.

In addition, your role will be to:

  • Oversee and management of day-to-day office operations, report and coordinate facilities maintenance, and general office management.
  • Organize and schedule meetings and appointments.
  • Answer incoming phone calls and respond to in an efficient and professional manner.
  • Manage client information including critical documentation.
  • Update and maintain information systems.
  • Manage distribution of client documentation and organization of content and approvals in accordance with client internal policies and procedures. 
  • Provide technical support for team users of client resources to facilitate remote access to electronic resources as required.
  • Coordinate and lead internal resources (Land Services, GIS, Land Administration and/or Planning & Permitting), set expectations and priorities, determine metrics, obtain deliverables and achieve milestones.
  • Liaise directly with client or Client Manager and provide reports, updates and solutions.
  • Ensure that access and distribution protocols and training requirements meet client expectations.
  • Identify and provide project details for tracking purposes.
  • Manage detailed tracking and communication of project progress from a task, time, schedule, and cost perspective.

Qualifications:

  • Diploma in Office Administration, Business Management, or related field.
  • Minimum 2 years of work experience in an administrative/office management role.
  • Must have exceptional attention to detail.
  • Strong organizational and time management skills, and ability to prioritize.
  • Must be a self starter and driven.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and analytical abilities.
  • Must be proficient with Microsoft Office.

Given the volume of applications we typically receive, we are unable to respond to all applicants, however, you will be contacted if your experience is a suitable match with one of our upcoming projects.