Administrative Assistant

  • Maine State Bar Association
  • Augusta, ME, USA
  • 09/15/2023
Full time Admin-Clerical

Job Description

The MSBA office administrative assistant provides support to the team. Responsible for confidential and time-sensitive information/materials. Must be organized, courteous, and efficient. 

Primary duties include:

·         Primary contact for front office inquiries.

·         Answer and direct calls to the appropriate staff person/department.

·         Database entry, including applications, evaluation forms, product orders, profile updates and event registrations.

·         Prepare daily check log and make bank deposit. Oversee daily mail/package pickup and delivery at Augusta Post Office, including sorting and distribution.

·         Schedule conference rooms, including maintaining online calendar and set-up/clean-up of rooms.

·         Responsible for office supplies and equipment, including office supply inventory, ordering supplies, calling for equipment repairs, and postage machine and copier/printer maintenance.

·         Assist membership department with lawyer swearings-in with the courts, including sponsor outreach and maintaining sponsor contact list.

·         Statewide travel is required. Must maintain a valid driver’s license and reliable vehicle. Other duties as assigned.

Education requirements: Education and experience working in administrative roles, and proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe

Office hours are Monday-Thursday 8-4:30pm and Friday 8-3:30pm.

Annual salary is $35,000 ($18.44/ hour based on 36.5 hours /week) plus a fantastic benefits package that includes:

·         12 paid holidays per year

·         2 paid personal days a year

·         12 paid vacation days per year

·         12 paid sick days per year

·         Health insurance

·         Retirement package

·         Life and long-term disability insurance

MSBA mission statement: The Maine State Bar Association promotes the honor, dignity and professionalism of lawyers, advances the knowledge, skills and interests of its members, and supports the public interest in a fair and effective system of justice.