Associate Director of Transformation & Portfolio Management - Public Service Manager II

STATE OF MAINE PROJECT MANAGEMENT OFFICE

AGENCY PROMOTIONAL

Opening Date: September 20, 2024

Closing Date:  October 4, 2024

Job Class Code: MH32
Grade: 32
Salary: $85,685.60 - $121,080.96/Annually (includes 10% stipend)
Position Number: 004250766

Hybrid Work Opportunity – This position is a hybrid remote/onsite position. The onsite location is in Augusta, Maine and the remote location must be within the state of Maine.

OVERVIEW:

The State of Maine Project Management Office is seeking an Agency employee to fill the Associate Director of Transformation and Portfolio Management (Public Service Manager II) vacancy.

The Maine PMO has a supportive culture of innovation, creativity and exploration and we are excited about growing our team.

ABOUT THE JOB DETAILS: 

The Associate Director of Transformation and Portfolio Management position is a member of the Project Management Offices senior management team. This position supervises and directs Transformation Managers, Portfolio Managers and Project Analysts, while working closely with State of Maine agencies to propose policies and initiatives aligned with their strategic goals.

Responsibilities of this senior management position will include completing strategic program portfolios, managing and assigning resources of both contracted and state employees, determining the tracking performance data, collaborating with senior leadership of State of Maine agencies to create such policies, plans, and frameworks to reach Departmental strategic goals, acting as both a champion and catalyst for change within the Project Management Office and when encountering changes initiated by other State of Maine agencies and departments, supervising and directing the activities of the Transformation Management, Portfolio Management and Business Analysis teams, prioritizing tasks to meet deliverables and commitments on time, facilitating events and programs to assist agencies in the establishment and documentation of organizational priorities, designing and recommending such structures that allow for the realization of those priorities.

Leadership:

• The Associate Director of Transformation and Portfolio Management, through its direct reports, will be responsible for several concurrent projects in various stages of planning and/or implementation. Such projects may span across multiple Agencies, Offices, and teams. This position is empowered to make decisions involving escalation of issues, identification of risks, mitigation strategies, and appropriate communications at all levels of State Government. This will be accomplished by using change management methodologies and best practices, as well as exercising independent judgment, initiative, and discretion.

Perferred Skills:

• Knowledge and experience creating large and comprehensive strategic policies and plans involving multiple stakeholders
• In-depth knowledge/understanding of the Transformation and Portfolio Management methodology and a broad understanding/awareness of strategic planning methodologies
• Understanding of government organization is required
• Ability to work effectively in a business and technical environment
• Effective use of transformation and portfolio management methods and tools
• Initiative and ability to set stretch goals
• Ability to negotiate effectively with business and IT partners on business requirements and timeframes on mid-to-large-size initiatives
• Ability to rally support among peers and work effectively within challenging situations
• Analytical and problem-solving skills and the ability to balance the need to gather detail with the need to solve the problem
• General management skills including conflict resolution and negotiation skills, facilitation and elicitation skills
• Consultative advisory skills
• Ability to effectively articulate difficult ideas and concepts through clear and concise verbal and/or written communication
• Ability to identify and apply different communication mediums based on a content and audience at all levels (both internal and external to Maine gov) to achieve intended goal

MINIMUM QUALIFICATIONS

• A minimum of 5 years combination of related post-secondary education, and management work experience. Management experience within a technology-related field preferred, but not required. Related training, internship experience etc. may be credited as related experience on a month-per-month basis. 

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.