Essential Duties and Responsibilities:
- Review all invoices for appropriate documentation and approval prior to payment
- Pay vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports
- Respond to vendor inquiries and verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data
- Prepare weekly check-runs for recurring expenses, expense reports, employee reimbursements and approved invoices.
- 1099 maintenance
- Assist in month-end close procedures
- Protect organization’s value by keeping information confidential
Knowledge, Skills and Abilities:
- Knowledge of general accounting principles, regulatory standards and compliance requirements
- General math skills
- Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
- High degree of accuracy, attention to detail and confidentiality
- Effective verbal, listening and written communication skills
- Effective organizational, stress and time management skills
- Demonstrates a sense of urgency and ability to meet deadlines
- Ability to work independently or as a team member
Education:
- High School Diploma or equivalent; Associates degree from a two-year college or technical school preferred
- 1-3 years of prior accounts payable experience
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Accounts Payable Occupations: 1 year (Preferred)
Work Location: In person