Human Resources Assistant – Scarborough, ME

Reports to: HR Business Partner

Hours: Monday-Friday, 8am-5pm

Job Duties:

Assist with HR project management, coordinating activities, obtaining resources, contacting vendors, and/or processing invoices/contracts.
Provide administrative support for HR teams, performing data entry and coordinating calendars and meetings.
Maintain HR project records and employee files, recommending and/or revising file maintenance systems and procedures.
Will work in close coordination with the Executive Assistant to coordinate team member events.
Administer, track, and report on small projects within the HR department including, but not limited to, data analytics, preparation of communications, and drafting or editing of Human Resources policies and guidelines.
Develop and deliver progress reports, proposals, requirements and presentations for on-going projects.
Coordinate with the Human Resource Business Partners on employee onboarding.
Assist with Orientation process to included coordination of employee acknowledgment paperwork.
Conduct research for HR related tasks and initiatives
Administers the employee engagement and recognition portal and processes
Other duties as assigned by the Senior Director of Human Resources.
Organizes meetings, conferences and other events
Performs customer service functions by answering employee inquiries and/or directing employees to appropriate HR team member.

Requirements:

Experience with MS Office
Excellent organizational, prioritizing, multi-tasking, and time management skills
Ability to work independently as well as with a team
Strong interpersonal communication skills
Ability to maintain and demonstrate a high level of confidentiality
1-2 years' experience in a HR department, knowledge of HR practices

Skills:

Initiative- the ability to work independently; the ability to identify and take HR lead in areas when observed or when needed.
Strong communication skills - written and verbal. Ability to communicate effectively with all levels of staff and management. Must be able to communicate both verbally and in writing. Must be able to follow instructions verbally and written by management.
Ability to multi-task in fast-paced environment while maintaining accuracy and quality of work product.
Strong attention to detail and due dates required.
Prior experience working in human resources required. Willing to provide mentorship to the right candidate.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

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