The administrative assistant effectively supports the day-to-day business functions of Broadreach Public Relations, a strategic communication’s firm based in Portland, Maine. The position will focus on office management and administrative support.

Specific essential duties and responsibilities include:

· Managing relationships with outside vendors, including IT and HR providers

· Managing office facilities, including coordinating with building landlord and office cleaners

· Ensuring all office supplies are stocked and accessible

· Planning company events as needed

· Coordinating client gifts, cards and other items as needed

· Supporting the President in scheduling and calendar management

· Maintaining list of employee milestones and coordinating gifts/celebrations

THE PERSON

In addition to the essential duties and responsibilities, this position requires a high level of attention to detail, project management and interpersonal skills, while working in a fast-paced environment. This position also requires adapting, articulating and fostering Broadreach’s core values of candor, team pride, “Make it Happen” and intellectual curiosity.

Additional qualifications and experience include:

· 2+ years of experience in a administrative position

· Proficiency in Windows, MS Office Suite and Adobe

· Excellent writing, editing, grammatical, organizational skills

· Ability to work with a broad range of people including clients, staff, colleagues of the President and others.

· Excellent management, time-management, and problem-solving skills

· Customer service oriented

· Ability to function in a multi-task environment as part of a team or alone on assigned work.

· Excellent attention to detail

· Experience in agency setting or familiarity with public relations industry is a plus

TRAVEL AND SCHEDULE

· Part-time schedule

· Ability to travel locally

PHYSICAL DEMANDS

· Must be able to work in a dog-friendly environment.

· Ability to travel to client, vendor, or event locations to support client initiatives.

· Ability to lift 25 to 30 pounds on occasion.

· Must be able to climb 2 flights of stairs to offices.

· Must be able to remain in a stationary position, work at a computer, and use a keyboard for most of the day.

Job Type: Part-time

Pay: $20.27 - $21.35 per hour

Expected hours: 10 – 20 per week

Experience:

Executive administrative support: 1 year (Preferred)

Ability to Commute:

Portland, ME 04101 (Required)

Ability to Relocate:

Portland, ME 04101: Relocate before starting work (Required)

Work Location: Hybrid remote in Portland, ME 04101

Broadreach Public Relations

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Administrative Assistant