ADMINISTRATIVE ASSOCIATE

Administrative Associate – Parks, Recreation & Facilities Department

Full-time, 37.5 hours/week.

Our Parks, Recreation & Facilities Department is hiring an administrative associate! Primary responsibilities for this position will involve financial administrative duties for the department that involves working independently in a highly organized environment and considerable accuracy and attention to detail. A qualified candidate for this position will have working knowledge of payroll processes, accounting principles, methods, procedures and applicable experience with spreadsheets and accounting software. This position will assist with the completion of weekly payroll for union, nonunion and per diem employees, assist with budget preparation, and will also assist with billing and tracking revenues and expenditures related to parks, recreation and facilities management.

Requirements:

Must possess prior experience in payroll processing, maintenance of files, records, and budget information.
Must have excellent customer service experience.
Excellent communication skills both written and oral.
Experience with budgets in a computerized environment.
Cash handling experience which includes preparing receipt, reports, and making deposits.
Google Suite and computer experience and knowledge of accounting software is required.
Must possess a valid Class C driver's license and have and maintain a good driving record.

Preferred Experience:

Previous clerical or administration experience in a municipal agency.
Experience working with diverse populations.
Working knowledge of Munis accounting software or pertinent software to department.

Applications accepted until 10/18/2024

Offers of employment are contingent upon the completion of a satisfactory criminal background check.

Salary & Benefits:

This is a union position, CEBA (Grade 12) - $21.87 - $22.85/hr.

The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits include:

Free employee health insurance with the completion of wellness incentives
Thirteen paid holidays
Sick, vacation, and personal leave
Life, dental, vision and income protection insurances
Choice of retirement plans, including a pension plan
Use of City recreation facilities
Discount on professional development programs through USM and Thomas College

If you have questions or need assistance with the application, please contact Shae Gonzalez (City of Portland Recruiter) at sgonzalez@portlandmaine.gov or 207-874-8649

The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity/affirmative action employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email hrinfo@portlandmaine.gov

Type : INTERNAL & EXTERNAL

Group : CEBA

Job Family : PARKS & RECREATION

Posting Start : 09/27/2024

Posting End : 10/18/2024

Details : Job Description

City of Portland, Maine

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ADMINISTRATIVE ASSOCIATE