Job Summary

We are seeking a highly organized and proactive Personal Assistant to support the owner of our design studio and fabric showroom. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple tasks in a fast-paced environment. This role will involve a variety of administrative and operational responsibilities, enabling the owner to focus on high-level strategic initiatives.

Key Responsibilities:

Administrative Support:

Manage the owner’s calendar, scheduling appointments, meetings, and events.

Client and Vendor Communication:

Act as a point of contact for clients and vendors, addressing inquiries and providing information.
Assist in coordinating fabric orders, sample requests, and client consultations.
Maintain professional and friendly communication with all clients and vendors.

Project Coordination:

Help manage ongoing design projects, tracking deadlines, and deliverables.
Organize and maintain project files, ensuring all documents are up to date.
Collaborate with team members to support project execution and client satisfaction.

Social Media and Marketing Support:

Assist in managing social media accounts, including content creation and scheduling posts.
Help coordinate marketing initiatives and events to promote the showroom and design studio.
Gather and organize client testimonials and project photos for marketing purposes.

Showroom Operations:

Open showroom daily at 9:30am.
Warmly greet and assist walk-in customers and create a positive client experience.
Assist in maintaining the showroom's organization and visual presentation.
Help with inventory management, including tracking fabric samples and supplies.
Support the owner in preparing for showroom events and client visits.

General Support:

Conduct research on design trends, vendors, and materials as requested.
Handle miscellaneous tasks that support the owner and team, demonstrating flexibility and initiative.
Uphold confidentiality and professionalism in all interactions.

Qualifications:

Previous experience as a personal assistant, administrative assistant, or in a similar role, preferably in the design or retail industry.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with design software (e.g., Adobe Creative Suite) is a plus.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
A proactive and positive attitude, with a willingness to take on new challenges.
Knowledge or interest in interior design and fabrics is highly desirable.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 23 per week

Schedule:

Monday to Friday

Experience:

Personal assistant: 3 years (Preferred)

Work Location: In person

Cloth Interiors

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