Job Overview
We are seeking a detail-oriented and organized Administrative Coordinator to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support, managing front desk activities, and facilitating communication across departments. The ideal candidate will possess strong computer skills, excellent customer service abilities, and a proactive approach to problem-solving.

Duties

Manage front desk operations including greeting visitors and handling inquiries.
Operate multi-line phone systems to direct calls and provide information.
Maintain organized filing systems for documents and records.
Perform data entry tasks with accuracy and attention to detail.
Utilize QuickBooks for bookkeeping and financial record management.
Assist with calendar management and scheduling appointments.
Provide customer support through effective communication and problem resolution.
Proofread documents for accuracy and clarity before distribution.
Support office management tasks including inventory control and supply ordering.
Collaborate with team members to ensure efficient workflow and project completion.

Qualifications

Proven experience in an administrative role or similar position, preferably in an office setting.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
Strong organizational skills with the ability to manage multiple tasks simultaneously.
Excellent typing skills with a focus on accuracy.
Bilingual candidates are encouraged to apply for enhanced communication capabilities.
Familiarity with clerical duties such as filing, data entry, and bookkeeping is highly desirable.
Experience as a dental or medical receptionist is a plus but not required.
Demonstrated ability to provide exceptional customer service with strong phone etiquette.
Effective time management skills to prioritize tasks efficiently.
We look forward to welcoming a dedicated Administrative Coordinator who will contribute positively to our team dynamics while ensuring operational excellence within the office environment.

Job Type: Full-time

Pay: $56,573.55 - $86,088.58 per year

Benefits:

401(k)
Flexible schedule
Health insurance

Work Location: Remote

Gifford Electric

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