ADMINISTRATIVE ASSISTANT - MSK As the Administrative Assistant you will deliver measurable results in ensuring the smooth and efficient operation of the main office at Middle School of the Kennebunks (MSK).Reports to: Building Principal Qualifications: We are seeking a highly qualified administrative assistant to join our team - someone who loves what they do. High school diploma required. The ideal candidate should possess a combination of education and relevant work experience and demonstrate a track record of success in office support roles. They should have excellent communication, organizational, and problem-solving skills, enabling them to effectively manage multiple tasks and priorities in a fast-paced environment. A successful candidate will be proactive, adaptable, and customer-service oriented, with a willingness to learn and take initiative to support the smooth operation of the office. Technical responsibilities of the role will require:

Advanced proficiency in Google Workspace
Experience with database management systems
Proficiency in office equipment operation (multi-line phone systems, printers, scanners, copiers)
Basic competence with graphic design tools
Experience with document management systems and file organization
Familiarity with video conferencing platforms (e.g., Zoom, Google Meets)

Responsibilities:

Buzz all visitors into building/sign visitors in with the Ident-A-Kid system
Answer phone calls and provide support to callers
Accept dropped off student items from parents
Locate students for dismissal
Assist students and teachers with daily needs/requests
Write/read daily announcements – coordinating with teachers, advisors and coaches
Accept and write out all student bus notes/coordinate email bus notes from parents
Work with the bus barn regarding bus changes, questions, etc.
Collect all student information forms and update information in PowerSchool
Produce and distribute all monthly calendars
Distribute daily mail
Photocopiers – general maintenance and repair
Stock office supplies
Produce, distribute and collect bag lunch forms as needed
Sign in tardy students
Call parents regarding unconfirmed student absences
Reconcile daily attendance records in PowerSchool between tardy, present and absent students
Email daily attendance list to staff
Track the 3 hour minimum attendance requirement for State records
Track student attendance and send attendance letters to families
Complete daily sub sheets and direct subs upon their arrival
Make early morning calls to subs for vacancies if needed
Print class rosters and schedules for subs as needed
Email daily sub list to staff
Collect athletic forms and update information in RankOne
Verify all travel release forms for coaches
Book gym and field space for practices and games
Input all MSK facility requests
Assist community members, Parks and Rec, Girl Scouts,etc. with MSK facility requests
Approve/decline facility requests for all MSK rooms and fields
Other duties as assigned by the building principal

Core Competencies:

Highly organized: you rely on systems/processes to implement and document work; we can count on you to follow through, stay on top of specific tasks, and close loose ends and communication loops; you methodically document decision-making
Attention to detail: you’re obsessed with accuracy and embrace the importance of “getting it right” you triple-check documentation to ensure you can stand by your work; your discipline enables you to work error-free despite repetitive nature of tasks
Balance collaboration with independent production: you are a skilled collaborator and thought-partner, but are equally comfortable with deep independent dives into your work
Communication skills: you communicate clearly and logically; you can articulate complex concepts and the rationale behind them with intention; you can obtain the information you need effectively
Strategic prioritization: you adjust to emerging realities and needs; you take action on what’s most important; you drive work forward with an urgency to see results
Customer-service orientation: you see interacting with parents and community members as a critical part of your job, not as an impediment to your job; you see interacting with families and members of the public as an essential part of serving students
Calm in the storm: you stay grounded and focused when problems emerge; you stand ready to provide support, identify options, and delegate tasks as needed
Embrace diversity: you value a diversity of perspectives, styles and beliefs; you understand the difference between tolerance and inclusion

Reasonable Accommodations: RSU 21 will provide accommodations to an individual with a disability, as defined by the Americans with Disabilities Act (ADA) or applicable law, who has made the district aware of their disability, unless doing so would cause an undue hardship to the district.

Terms of Employment: 40 weeks per year, 37.5 hours per week, as assigned by the building principal. Salary established by the Board.

Evaluation: Performance of this job will be evaluated by the Superintendent, in accordance with the Board of School Directors Policy on evaluation of Administrative Personnel (GCOC).

This position will remain open until a qualified candidate is secured.

Job Type: Full-time

Pay: From $24.97 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Monday to Friday

Work Location: In person

Maine Regional School Unit 21

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Administrative Assistant - MSK