Overview

We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong time management skills and the ability to multitask effectively in a fast-paced environment.

Responsibilities

Manage front desk operations, greeting visitors and answering phone calls in a professional manner.
Perform clerical duties such as filing, data entry, and maintaining office supplies inventory.
Assist with scheduling appointments and managing calendars for staff members.
Proofread documents for accuracy and clarity before distribution.
Support medical reception tasks, including patient check-in and handling medical records as needed.
Maintain organized electronic and physical filing systems to ensure easy access to information.
Collaborate with team members to streamline office processes and improve efficiency.
Utilize computer software for various administrative tasks, ensuring all data is accurately recorded and maintained.

Skills

Proficient in computer literacy with experience in office management software.
Previous experience as a medical receptionist is preferred but not required.
Strong time management skills with the ability to prioritize tasks effectively.
Bilingual candidates are encouraged to apply, enhancing communication with diverse clients.
Excellent clerical skills, including attention to detail and organizational abilities.
Capable of proofreading documents for grammar, punctuation, and formatting errors.
Experience in front desk operations is a plus, providing a welcoming environment for visitors.

If you are an enthusiastic individual who thrives in an administrative role and is eager to contribute to our team's success, we encourage you to apply for the Office Administrator position today!

Job Type: Full-time

Pay: $30.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Day shift

Experience:

Customer service: 1 year (Preferred)

Ability to Commute:

Scarborough, ME 04074 (Required)

Ability to Relocate:

Scarborough, ME 04074: Relocate before starting work (Required)

Work Location: Hybrid remote in Scarborough, ME 04074

Mos Mos Coffee

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Office Administrative Assistant