Paine Schwartz Partners

Personal/Executive Assistant

Portland, ME

The Chairman of $5.9B AUM private equity firm and owner of the Maine Mariners is seeking a Personal Assistant for him and his family, to be based in Portland, ME.

Requirements of the Personal Assistant:

5+ years’ experience supporting HNW family, or sitting in a similarly placed EA role
Proficient with Microsoft Office suite – specifically Outlook
Experience planning complex travel using private charters, points, vouchers, etc.
Excellent time management skills and ability to maintain composure under pressure
Extremely organized and a proactive thinker with a keen attention to detail
Ability and willingness to learn quickly and operate in fast-paced environment
High level of personal effectiveness and accountability
Quick turnaround with 24/7 mentality and availability – able to respond to emails and requests outside of normal business hours
BA preferred

Benefits of the Job:

Non-exempt role, equating to $110k annually
PTO accrual of 15 days annually
Health and Dental coverage, with a generous employer contribution
401(k) plan with a 6% employer match
Vision plan coverage

Responsibilities of the Personal Assistant:

Take ownership for all personal administrative support for Chairman and family
Act as point-person for facilitating board meetings and related day-to-day personal operations for Chairman/owner and family
Partner with Executive Assistant to ensure that all aspects of family life are properly managed, and that every day runs as seamlessly as possible
Able to maintain a high level of integrity and discretion in handling confidential personal and foundation information
Act as a gateway – single point of contact that assists outside vendors, contractors, administrators, etc. with all coordination efforts
Schedule all personal family and extended family travel in a concise and complete manner, ensuring accurate calendar management across multiple time zones

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Job Type: Full-time

Pay: $110,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What is your personal email address?

Work Location: In person

Paine Schwartz Partners

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Personal/Executive Assistant