Full-time Deputy Clerk

The Town of Lyman is seeking a motivated, detail-oriented, and reliable individual to serve as Deputy Town Clerk. This position plays an important role in municipal operations, providing administrative support to the Town Clerk and assisting with a wide range of services including licensing, elections, record keeping, and daily office functions . This position follows a four-day workweek, Monday through Thursday, with office hours of 8:00 a.m. – 4:00 p.m. and extended hours on Wednesday from 10:00 a.m. – 6:00 p.m. The Deputy Town Clerk works a total of 34 hours per week, including time for opening and closing procedures. Salary range is dependent upon qualifications and relevant experience.

Our team members are committed to collaboration, professionalism, and serving the community effectively. If you are an organized, self-motivated professional who can manage multiple responsibilities in a fast-paced environment, we encourage you to apply.

The Town of Lyman offers excellent benefits and an environment conducive to personal growth. Our benefits package includes:

Retirement Plan- Lyman contributes a match to a 457 (b) plan on behalf of the employee up to 6%
Paid Holidays - We offer paid holidays for regularly scheduled workdays.
Earned Paid Leave - which accrues based on hours worked and may be used for personal time, illness, or other needs.
Training and Professional Development Opportunities –We offer Training opportunities for employees to grow and learn.
Access to Additional Benefits – Such as dental, vision, and supplemental insurance, available at employee’s cost.

Essential Functions

Responsibilities require the ability to work independently while performing a variety of administrative and clerical duties. The position includes assisting residents at the counter, processing payments, issuing various types of licenses, maintaining vital records, supporting elections and voter registration, and providing administrative support across multiple departments. Duties also involve maintaining accurate records, organizing files, and assisting with special projects as assigned.

Key responsibilities include:

Provide front-line administrative support including answering phones, assisting at the counter, and responding to resident inquiries
Process motor vehicle registrations, tax payments, and other municipal transactions accurately and efficiently
Issue licenses including hunting, fishing, and dog licenses
Assist with elections, voter registration, and preparation for town meetings
Maintain and organize vital records, files, and official documents
Provide administrative support across departments and assist with special projects
Utilize independent judgment to prioritize tasks, solve problems, and maintain efficient daily operations
Maintaining excellent communication and fostering a collaborative working environment with all departments and the public.

Qualifications

Ideal candidates will demonstrate:

Strong organizational skills with the ability to manage multiple priorities in a fast-paced municipal office environment
Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism
Proficiency with computer systems and standard office software (Microsoft Office); experience with municipal or database systems (e.g., TRIO or similar) preferred
Excellent written and verbal communication skills with the ability to interact effectively with staff, officials, and the public
High attention to detail with a strong emphasis on accuracy in financial transactions and record keeping
Ability to work both independently and collaboratively while maintaining a high level of reliability and accountability
Experience in a municipal office, clerk’s office, tax collection, or similar administrative setting is preferred
Ability to learn and apply applicable laws, regulations, and procedures related to municipal operations (e.g., elections, licensing, and record management)

Minimum Requirements

High School Diploma required; municipal, office, or related experience preferred; or any equivalent combination of education and experience may be considered. Notary Public certification preferred

If interested in employment, please send a copy of your resume with cover letter by drop off, mail or email: townmanager@lyman-me.gov

Job Posting Date: April 8th, 2026

Deadline to submit application Date: May 6th, 2026

The Town of Lyman is an equal opportunity employer.

Pay: $22.00 - $25.00 per hour

Benefits:

457(b)
Bereavement leave
Life insurance
Paid time off

Work Location: In person

Town of Lyman

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Full-time Deputy Clerk