The Eastern Area Agency on Aging is dedicated to supporting older adults, caregivers, and individuals with disabilities in Penobscot, Piscataquis, Washington, and Hancock counties. Join our team and contribute to meaningful work that makes a difference in the lives of our community members.
We are seeking a detail-oriented and organized part-time Executive Administrative Assistant to support our Executive Director and leadership team. This role requires exceptional communication skills, the ability to manage projects, and a professional, friendly demeanor. As the Executive Administrative Assistant, you will be responsible for coordinating meetings, maintaining records, managing communications, and handling administrative tasks that help our leadership team run smoothly.
This hybrid position offers flexibility with some remote workdays and in-office days at our Brewer Administrative Offices. The role requires a commitment of 15-20 hours per week over either 3 or 4 days.
Key Responsibilities:
- Provide administrative support by drafting emails, memos, and other communications on behalf of the Executive Director.
- Organize and coordinate meetings, including scheduling, preparing materials, and taking minutes.
- Manage the Executive Director’s calendar, prioritize tasks, and make appointments.
- Maintain comprehensive and accurate records, including board and committee documentation.
- Assist with event planning for internal and external events, such as the Healthy Aging Expo and Fall fundraising events.
- Greet meeting guests and ensure a professional and welcoming office environment.
- Prepare presentations, spreadsheets, and manage databases as needed.
Qualifications:
- 2-3 years of prior administrative or office experience.
- Proficiency with G-Suite and Microsoft Office applications.
- Strong communication skills, both written and verbal.
- Excellent organizational and time management abilities.
- Associate degree in Business or Business Management (preferred).
- Valid driver's license and ability to travel for job-related activities.
Why Join Us?
- Make a direct impact in the community by supporting vital programs.
- Work in a positive and collaborative environment.
- Competitive salary and benefits package:
o Four weeks of Paid Time Off
o 13 paid holidays per year
Job Type: Part-time
Pay: $17.50 - $19.50 per hour
Expected hours: 15 – 20 per week
Benefits:
Schedule:
- Choose your own hours
- Day shift
- No weekends
Ability to Commute:
- Brewer, ME 04412 (Required)
Work Location: Hybrid remote in Brewer, ME 04412
