Maine Department of Transportation
Salary: $22.63 - $32.54 (per hour) (Salary Schedule)
Office/Bureau: Executive Office
Location: Augusta, ME
Position Number: 02500-0052
Opening Date: December 30, 2024
Closing Date: January 14, 2025
Job Description:
This position will provide administrative support for MaineDOT executives, specifically the Chief Engineer and the Chief Operating Officer, providing advanced and confidential support. Responsibilities encompass serving as the professional first point of contact for executives, legislators, Governor's staff, policymakers, professionals, and the public. This role involves discreetly assessing the risk potential and time sensitivity of matters, anticipating responses, and coordinating with the appropriate MaineDOT staff. Additionally, the position supports strategic initiatives, troubleshoots complex administrative challenges, and manages calendars and appointments. It includes the preparation of correspondence, reports, and documents, as well as the submission of invoices for payment. The role also involves making travel arrangements, preparing expense vouchers, reviewing and distributing communications, ensuring timely responses, attending meetings, taking minutes, creating reports, and disseminating information. Furthermore, the position covers for the Assistant to the Commissioner and front reception when necessary and handles any other support duties as requested.
This position is not eligible for Telecommuting.
To be minimally qualified for this position candidates must provide evidence of the following experience:
(Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience.)
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.
Application Instructions:
Interested applicants need to apply online by clicking the "Apply for this Opening/Apply Now" button along with uploading a cover letter, current resume, and any applicable copies of post-secondary transcripts, licensing, registration and certifications.
- If you require a paper application or have general questions, please contact MaineDOT Human Resources at 207-624-3050 or via email atjobs.DOT@maine.gov
Why join our team?
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).
- Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
