Job Description
Department:
Admissions Marketing and Communications
Pay Rate Type:
Salary
Employee Type:
Job Summary:
The assistant/senior assistant director of admissions manages a portfolio of projects and initiatives and participates in multiple aspects of the admissions and financial aid process; conducting information sessions, managing an admissions recruitment territory, reviewing applications for admission, traveling to high schools, community-based organizations, and college fairs.
Essential Functions
To be successful in this position, an individual should be able to perform the essential duties and bring the education, experience, knowledge, skills, and abilities that support the role. Colby College supports the Americans with Disabilities Act and is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This list of duties is intended to be representative rather than exhaustive, and additional responsibilities may be assigned as needed.
Manage a portfolio of two or more admissions officer projects, including but not limited to planning and executing programs for school and college counselors, coordinating a travel grant program for prospective and/or admitted students, and supporting other access oriented initiatives.
Evaluate admissions and financial aid materials and provide recommendations for first-year and transfer applicants
Direct the recruitment of students from an assigned geographic region, leading outreach and engagement efforts and traveling to high schools, community-based organizations, recruitment events, and college fairs approximately 5-6 weeks annually
Lead group information sessions, conduct professional development workshops, and advise students, families, and counselors on Colby’s admissions and financial aid processes
Engage with key constituents such as alumni, students, high school counselors, community-based, and civic organizations and respond to inquiries from prospective students, parents, guidance counselors, and other constituents
Utilize qualitative and quantitative data in project and territory management role to inform strategic planning, decision-making, and implementation efforts
Represent Colby at on- and off-campus recruiting events
Collaborate with colleagues in Admissions and campus wide
Contribute to implementing the general activities of the Office of Admissions and Financial Aid
Participate in professional development opportunities on campus and within admissions networks
Position Qualifications
Minimum Qualifications:
Education and/or experience:
Bachelor’s degree or the equivalent in education and experience
0-3 or more years of relevant experience; experience in higher education preferred
Outstanding oral and written communication skills
Strong, self-motivated work ethic, high energy, and competitive spirit
Ability to function in a fast-paced environment and effectively manage multiple tasks simultaneously; coordinating resources, ensuring scheduled goals are met, and communicating status to stakeholders
Excellent interpersonal and organizational skills with a high level of motivation and initiative
Attention to detail and accuracy are critical
Strong organizational skills and ability to coordinate resources within the department and College community
Appreciation for the value of a liberal arts education and of diverse cultures, backgrounds, and experiences
Must possess creative initiative, flexibility, and ability to exercise discretion
Proven ability to work both independently and collaboratively as a member of a diverse community
Proficient computer skills including experience using Microsoft Office Suite including Excel, email and web applications, as well as an interest in and ability to learn new programs
Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements
Willingness to travel by air is required at the time of hiring and throughout the term of employment
Experience with coding, website development and maintenance is strongly preferred
[Senior Assistant] Serve as a coach for assigned new hires, sharing information and providing insights and guidance to employees transitioning to Colby’s Office of Admissions and Financial Aid
Physical/Mental Demands
The physical demands and work environment characteristics described here reflect what is typically needed to perform the essential functions of this position and what may be experienced while carrying out those duties. . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this role effectively, an employee is expected to handle employee information, documents, and sensitive matters with care, professionalism, and respect for privacy.
This position involves working with a variety of timelines, including some that require quick turnaround and responsiveness to urgent needs.
In this role, the employee will interact with members of the public and others in a variety of situations and conversations. Presenting oneself in a professional, respectful, and thoughtful manner at all times is an important part of the role.
This position includes regular movement throughout the office spaces, hallways, meeting rooms, and other campus locations.
Daily work may involve extended use of a computer, including keyboard and mouse.
Physical requirements differ by position. In general, most roles involve lifting up to 10 pounds regularly, with some positions requiring occasional lifting of up to 35 pounds or more, in more physically demanding roles, up to 50 pounds.
Vision requirements for this position include the ability to see clearly at close and far distances and to adjust focus as needed.
The work environment is dynamic and engaging, often involving multiple tasks and projects that require shifting focus and strong organizational skills.
The noise level is generally moderate; however, there may be occasional moments of louder sounds depending on campus activity.
To Apply:
Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website. Please upload a cover letter and resume to your application.
