If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Department of Professional and Financial Regulation - Office of Professional & Occupational Regulation
Job Class Code: 5050
Grade: 26 - Professional/Technical
Salary: $56,264.00 -$78,998.40
Location: Gardiner
Opening Date: April 24, 2026
Closing Date: May 8, 2026
The Board Meeting Coordinator plays a critical role in ensuring professional health licensing boards carry out their work effectively, transparently, and in compliance with the law. You will plan, coordinate, and administer board meetings and adjudicatory hearings from preparation through post-meeting processes.
This position supports multiple professional licensing boards, including the Board of Social Worker Licensure, Board of Counseling Professionals, Board of Alcohol and Drug Counselors, Board of Examiners of Psychology, and others. Working under limited supervision, you will exercise independent judgment and collaborate with board members, staff, and Assistant Attorneys General to keep complex regulatory processes running smoothly and transparently.
If you enjoy coordinating complex logistics, managing multiple deadlines, and producing high-quality work, this position offers meaningful responsibility and opportunities for professional growth.
What You’ll Do
- Coordinate and support board meetings and adjudicatory hearings, including scheduling, logistics, technology, and materials.
- Prepare and publish meeting notices, agendas, packets, minutes, and follow-up correspondence.
- Research and compile licensure, application, and disciplinary materials for board review.
- Track cases, board actions, decisions, and regulatory records within agency systems.
- Draft and issue board decisions, preliminary denials, and appeal acknowledgements.
- Maintain public communications, including website updates and GovDelivery notifications.
- Collaborate with Assistant Attorneys General, board members, and staff on meeting and hearing preparation, including providing testimony when needed.
- Process expenses, contracts, invoices, and travel documentation.
- Support annual reporting, board member administration, and rulemaking activities.
What You Bring
To be successful in this role, you should have demonstrated experience and working knowledge of:
- Producing clear, accurately written materials and technical documents.
- Tracking projects, deadlines, and follow-up tasks.
- Communicating effectively with staff, board members, attorneys, and the public.
- Managing multiple priorities and working independently with limited supervision.
Minimum Qualifications
A Bachelor’s Degree in Public/Community Health, Health Administration, Health Sciences or Health Education; Public Administration, Government, Social Work, or a closely related field and three (3) years of professional experience in the planning, development, coordination, and/or evaluation of health programs or services — OR an equivalent seven (7) year combination of education, training, and experience.
Preferred Qualifications
Preference will be given to applicants who demonstrate:
- Experience supporting public meetings, boards, or commissions.
- Experience working with regulatory or licensing programs.
- Knowledge of administrative law or adjudicatory processes.
- Strong technical writing and document preparation skills.
- Experience coordinating complex logistics and tracking multiple deadlines.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
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