Events & Development Assistant

Tedford Housing • Brunswick, Maine, United States • $25 / hour • 1d ago

Tedford Housing is seeking dynamic professional to join our team as Events & Development Assistant.

For over 35 years, Tedford Housing has been empowering people to move from homelessness to home. Based in Brunswick and serving Sagadahoc, Lincoln, and Cumberland and Androscoggin counties, Tedford has relocated its shelter programs and administration to a new expanded facility. Tedford Housing is committed to developing an inclusive culture in which every staff member and guest feels supported and can thrive regardless of their identities or role.

The Events & Development Assistant will report to the Director of Development and will be a key member of the administrative and fundraising team. The ideal candidate will have excellent communication and customer service skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced setting. 

This is a 24-hour a week, non-benefitted position with an hourly rate of $25 per hour.

Typical hours will be during the regular work week with occasional weekend and evening hours necessary depending on event schedules.

Typical Duties and Key Responsibilities of the Events & Development Assistant are:

1. Event Planning & Execution

Support the planning, administration, and execution of fundraising and community events

Research and secure venues, catering, rentals, and other vendors; serve as primary point of contact for logistics coordination

Manage invitation processes, including guest lists, RSVP tracking, and follow-up communications

Coordinate event materials and on-site needs (run of show, signage, nametags, etc.)

Support procurement, organization, and tracking of auction and raffle items, including donor communication and acknowledgment

Support procurement, organization, and tracking of auction and raffle items, including donor communication and acknowledgment (1 auction and/or raffle annually)

Assist with auctions and raffles, including procurement and organization of items from community

Provide on-site support at events, helping manage set-up, guest experience, and breakdown

Support Tedford Housing’s presence at additionalthird-party fundraising events and local parades (approximately 5-6 annually)

2. Corporate Sponsorships & Community Partnerships

Actively support the growth of Tedford Housing’s corporate giving and sponsorship program

Research, identify, and build a pipeline of prospective business partners (local and statewide)

Conduct outreach via phone, email, and in-person meetings to introduce Tedford’s mission and sponsorship opportunities

Schedule and participate in 1:1 meetings with business owners, managers, and corporate representatives

Assist in developing and presenting sponsorship opportunities for events and the annual fund

Track and fulfill sponsorship deliverables, ensuring partners receive agreed-upon benefits (e.g., logo placement, event recognition, social media mentions, tickets)

Steward existing business relationships to encourage repeat and increased giving

Track outreach activity, meetings, and outcomes to support relationship management and revenue goals in CRM

3. Donor Administration & Database Management

Assist the Director of Development & Director of Administration to maintainaccurate, up-to-date donor and gift records in Little Green Light (CRM), ensuring data consistency for mailings and communications

Support the execution of bulk mailings and donor communications

Assist in printing and mailing timely, personalized donor acknowledgment letters

Qualifications and Skills:   

2-3 years of experience in an office environment, particularly in an events or development role.

Bachelors degree preferred

Excellent customer service skills with a focus on building positive relationships with clients and visitors

Computer literacy is required, with knowledge and understanding of Microsoft 365 products

Strong listening, oral, phone and written communication skills

Ability to take initiative and act effectively in various circumstances without direction, managing your time well

Ability to maintain composure and deal calmly with stressful situations

Strong organizational skills with the ability to prioritize tasks effectively

All Tedford employees are responsible for: 

Acting with integrity, honesty and fostering teamwork in an engaged and inclusive culture

Treating all staff, volunteers and clients fairly and with respect, responsiveness and courtesy

Maintaining client confidentiality

Exercising good judgment and discernment when making decisions

Accomplishing assigned tasks within established timeframes

Following company policies, procedures, standards and guidelines

Maintaining adherence to organizational policies for the safety of all staff, clients and volunteers

Please send your cover letter and resume info(a)tedfordhousing.org, with the subject line “Events & Development Assistant.” Interviews will begin immediately and continue until the position is filled. Selected candidates will receive an email to set up an online or in-person interview.  No phone calls, please.     

Commitment to Diversity, Equity and Inclusion:

Tedford Housing is committed to creating an inclusive workplace where diverse perspectives are valued, supported, and freely exchanged. We are committed to hiring staff that reflects Maine’s full range of identity and experience, and we actively seek and encourage individuals from traditionally underrepresented communities to apply. Tedford Housing provides all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, familial status, sexual orientation, gender identity, disability, age, or veteran status.  