The Maine Irish Heritage Center is the hub of all things Irish in Maine. Its mission is to provide a community resource where connections to Maine’s Irish history and culture can flourish. Housed in the former St. Dominic’s Church in Portland—a historic landmark built by Irish immigrants—the MIHC provides a place for Maine’s diverse communities to share their cultural experiences through a wide array of programs and events.These include concerts, readings, and art exhibits as well as weddings and other celebrations.The MIHC is also home to a genealogical center and library that houses an impressive collection of more than 6,000 books, movies, and artifacts concerning the Irish immigrant experience in Maine. To learn more, visitwww.maineirish.com
The MIHC Events & Operations Coordinator will be a self-starting, motivated, and well-organized individual who will succeed in a fast-paced dynamic environment and is committed to the mission of the Center.
The position oversees all programming, private rentals, and day-to-day operations of the Maine Irish Heritage Center. This role ensures the building, events, volunteers, and administrative systems function smoothly and professionally, supporting both earned revenue and mission-driven programming.
Responsibilities:
Events & Rentals
Plan and execute year-round programming in collaboration with the Executive Director and Board.
Manage all private rentals (inquiries, contracts, client communication, execution).
Coordinate event logistics, staffing, and scheduling.
Ensure compliance with policies, permits, insurance, and liquor licensing.
Track and report attendance, rental usage, and event performance.
Operations & Administration
Oversee daily operations of the Center, including office management and public-facing presence during open hours.
Manage organizational calendars (programming, rentals, internal scheduling).
Maintain operational systems, including procedures and documentation.
Maintain events and rentals records in shared drives.
Facilities & Inventory
Coordinate building maintenance (cleaning, repairs, inspections, snow removal).
Manage inventory (bar, supplies, merchandise, equipment).
Manage non-membership orders, including shipping of merchandise and pulling orders.
Ensure the facility is event-ready and well-maintained at all times.
Volunteer & Community Engagement
Recruit, train, schedule, and retain volunteers.
Ensure high-quality customer service for all constituents (visitors, renters, members, partners).
Support partnerships with local businesses and cultural organizations.
Required Skills:
Superior time and project management skills.
Advanced communication and customer service skills.
Ability to think creatively and problem solve with a willingness to work in a changing and dynamic environment.
Self-directed with an ability to work both independently and as part of a collaborative team.
Ability to work with variety of clients to meet their needs and deliver a superior experience.
Ability to track and report event analytics on a timely basis.
Familiarity and skills working in the MS 365 Office platform.
Flexible schedule, including ability to work days, nights, and weekends.
Reports to: MIHC Executive Director
To Apply:
Please include a cover letter describing your interest in the position and how your background and experience make you uniquely suited to achieve success in this role, along with a resume, no later than June 5, 2026. Applications will be reviewed on a rolling basis, and qualified candidates may be invited for an interview prior to the submission deadline.
