If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Bureau of General Services
Opening Date: June 9, 2026
Closing Date: June 24, 2026
Grade/ Admin Unit: 08/ Administrative
Job Class Code:6538
Salary:$ 16.07- $22.25*/Hourly (*Includes 4.00% recruitment and retention Stipend)
Position Number:004600301
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program.
You will be part of a team of fleet professionals and assist a wide variety of fleet customers. Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public.
JOB DESCRITPTION:
In this position you will be the face of the CFM Rental Vehicle Program that will be welcoming customers and visitors at our location, performing data entry, and filing. Expect a fast-paced environment at times and frequent changes in the work.
RESPONSIBILITIES:
- Perform basic office support functions such as open/distribute/send mail, answer telephone, photocopy, file, and receive visitors.
- Prepare worksheets and perform data entry.
- Answer factual inquiries and assist with routine requests.
- Review documents and examine for completeness.
- Receive, open, sort, and route incoming/outgoing mail/packages.
- Maintain computerized and/or manual records, logs, and information lists.
- Post and/or transfer numbers from set data.
- Operate modern standard office equipment.
- Create spreadsheets and perform data management.
- Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
- Operate technical office materials/equipment (examples are digital scanner, printing, copiers, State PC with MS Office software, RBase database, etc.) according to set procedures.
- Transport and handle heavy goods.
- Query for data via telephone, computer, and/or written/oral communication.
- Explain, inform, and/or initiate calls on routine matters.
- Refer non-routine inquiries to appropriate resource.
- Clean and/or maintain issued materials.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of basic office practices and procedures.
- Knowledge of spelling, punctuation, grammar, and business English.
- Ability to understand and follow basic oral and written instructions.
- Ability to make basic mathematical calculations.
- Ability to perform repetitive keyboarding for prolonged periods of time may be required.
- Ability to use applicable computer programs.
- Ability to review documents and examine for completeness.
- Ability to maintain computerized and/or manual information.
- Ability to use alphabetical, numerical, and chronological filing systems.
- Ability to effectively give/obtain basic, non-technical information.
- Ability to post and transfer numbers from set data.
- Ability to prepare worksheets and perform data entry.
- Ability to gather and compile information.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
- Ability to operate modern standard office equipment.
MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.
Licensing/Registration/Certification Requirements:
Some positions may require possession of a valid Class C Maine Motor Vehicle Operator’s License.
Preference would be given to candidates with the following experience and knowledges:
- Experience/knowledge related to automotive terminology, parts and repair.
- Experience/knowledge related to a rental or lease vehicle operation.
- Experience with MS Office, including Excel, Word, & Outlook
- Experience using Rbase database software.
APPLICATION INSTRUCTIONS:
Pleasesubmita cover letter along with a current resumeand three (3) professional references.
In order forus to properlydetermineif you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
The selected candidate willbe requiredto pass the required background checks (fingerprinting may berequired) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance– Rest is essential. Take time for yourself using13 paid holidays, 12 days of sick leave,and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.
Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave.Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.
Note: Benefits may varysomewhat accordingto specific collective bargaining agreements and are prorated for anything less than full-time.
There'sa job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicantsdemonstratejob requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
Ifyou’relooking for a great next step, and want to feel good about what you do,we’dlove to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. Ifyou’recurrently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print oneHERE
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
