If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Department: Secretary of State / Bureau of Motor Vehicles
Division: Administration Services
Location: Augusta
Schedule: Monday – Friday (hybrid option)
Grade: 22
Salary: $24.04 - $33.55 (includes 6% recruitment & retention stipend)
Closing Date: July 2, 2026
Cover letter and resume are required for this position
Join Our Team at the Department of the Secretary of State:
At the Department of the Secretary of State, we are a team dedicated to providing efficient and exceptional service to our community. We prioritize work-life balance and offer excellent benefits to support our team in achieving professional success while maintaining personal well-being. Join a team that fosters a culture of teamwork, integrity, and continuous improvement, offering opportunities for growth and making a meaningful impact on the lives of our citizens.
Are you ready to make a difference?
We are looking for dedicated and collaborative individuals who thrive in a fast-paced, customer-focused environment. If you are passionate about delivering outstanding public service, contributing to a high-performing team, and supporting the people of Maine every day, we want you on our team.
About the Position:
The Bureau of Motor Vehicles is seeking a detail-oriented and highly organized Contract/Grant Specialist to manage and oversee contracts, grants, and purchase of service agreements. This role involves negotiating agreements, monitoring provider performance, conducting site visits, and collaborating with internal and external stakeholders to ensure effective service delivery. The ideal candidate will have a strong background in contract administration, financial analysis, and program evaluation.
What We’re Looking For:
- Team Collaboration: Ability to work effectively within a team, contributing to shared goals and helping others succeed.
- Communication Skills: Clear and effective communication with colleagues, management, and stakeholders to ensure alignment and clarity.
- Adaptability: Willingness and ability to adapt to changing priorities, processes, and technologies.
- Problem-Solving: Strong critical thinking skills to identify issues and propose innovative solutions.
- Attention to Detail: A focus on accuracy and thoroughness in completing tasks and managing responsibilities.
- Professionalism: Maintain a positive and respectful work environment through thoughtful, courteous interactions.
Key Competencies We Value:
- Emotional Intelligence: Ability to understand and connect with others, showing empathy while maintaining professionalism and accountability.
- Conflict Resolution & Feedback: Skill in managing difficult situations and offering constructive feedback with tact and respect.
- Time Management: Strong organizational and multitasking abilities to balance various responsibilities effectively.
- Commitment to Excellence: Dedication to achieving high standards in service delivery and personal work performance.
- Continuous Improvement: A mindset focused on improving processes, learning new skills, and supporting team development.
In This Role You Will:
- Manage and oversee a growing portfolio of contracts and grants, ensuring compliance with federal, state, and departmental requirements.
- Monitor contractual obligations, deliverables, timelines, and financial benchmarks to ensure agreements are executed effectively and efficiently.
- Evaluate provider performance through regular reviews, data analysis, and performance monitoring to promote accountability and continuous improvement.
- Develop and maintain strong working relationships with external vendors, grant recipients, and internal stakeholders to support successful contracts and grant administration.
- Coordinate contract and grant activities, including procurement processes, amendments, renewals, reporting requirements, and closeout procedures.
- Identify and mitigate financial, operational, and compliance risks associated with contracts and grants.
- Analyze contract and grant data, prepare reports, and provide recommendations to leadership regarding performance, funding utilization, and program outcomes.
- Ensure accurate documentation and recordkeeping for all contract and grant activities in accordance with applicable policies and audit requirements.
- Serve as a subject matter resource on contract and grant administration, providing guidance and support to program staff and management.
- Support the Bureau's strategic objectives by promoting efficient service delivery, fiscal responsibility, and effective stewardship of public funds.
Preference will be given to candidates who have:
- Demonstrated proficiency in Microsoft Excel for data analysis and reporting
- Proven experience working with contracts and grants at an intermediate level
- Exceptional attention to detail and accuracy in all tasks
- Familiarity with government procurement procedures to ensure compliance
- Knowledge of accounts payable processes, including invoice management and reconciliation
- Demonstrated ability to communicate clearly and effectively with colleagues, management, and stakeholders to maintain alignment and clarity
MINIMUM QUALIFICATIONS:
Entry level knowledges, skills, and/or abilities may be acquired through, BUT ARE NOT LIMITED TO the following coursework/training and/or experience).
Education, training, and/or experience demonstrating competence in contract or grant administration.
Why Join Our Team?
We believe in supporting our workforce's health and well-being with a valuable total compensation package, including:
Work-Life Fit: Take time for yourself with 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leaves accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage: The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance: The State of Maine pays 100% of employee-only dental premiums ($387.62 annual value).
Retirement Plan: The State contributes the equivalent of 14.11% of the employees’ pay towards the Maine Public Employees Retirement System (MainePERS).
Contact information:
Questions about this position should be directed to Terri Kanaris Talent Acquisitions Specialist, via email Terri.Kanaris@Maine.gov
Application Instructions:
To apply, click “Apply for this opening” and upload your cover letter, resume, and any relevant transcripts or certifications. Your resume must include month/year for each position and list related duties and responsibilities. Please note if any experience was part-time.
Need a paper application? Download one [HERE] or call 207-441-9993.
Submit paper applications, cover letter, and resume before the closing date to:
Office of Human Resources
Secretary of State, Office of Human Resources
101 Hospital Street
Augusta, ME 04330
Fax: 207-624-9313
We are an Equal Opportunity Employer committed to building an inclusive workplace that respects and values diversity across all backgrounds.
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
