Firm Administrator

Murray Plumb & Murray • Portland, ME, US • $110k - $140k / year • 1w ago

Murray Plumb & Murray is a mid-size, well-respected law firm in Portland, Maine that is seeking a full-time Firm Administrator to oversee daily administrative operations, including work with the Directors and our bookkeeper on financial matters. The Administrator will be a senior level position reporting to the Managing Director.

Responsibilities include:

· Manage day to day operations;

· Payroll administration;

· Budgeting and financial reporting;

· Participate in management meetings and assist with strategic planning;

· Supervise support staff, including hiring, onboarding, discipline, and performance review;

· Work collaboratively with staff to problem solve and address areas of concern;

· Ensure that the firm complies with all relevant laws and regulations;

· Develop and enforce office policies and procedures, including yearly employee handbook updates;

· Administer all benefits, including health, dental, life, disability, and paid family medical leave insurance, 401(k), vacation, PTO, holidays and parking;

· Administer all commercial insurance lines, including building, professional liability, key person life, bonding, casualty, workers’ compensation, and cyber insurance;

· Assist with management of multi-tenant commercial building, including management of tenants and tenant leases; and

· Assist with management of software and computer systems, including relationships with vendors.

Qualifications include:

Degree in business or management preferred;
Prior experience as a firm administrator or similar position preferred but not required;
Proficiency in Microsoft Office (Excel, Word and Outlook);
Familiarity with legal practice software preferred;
Familiarity with legal terminology and procedures preferred;
High level of accuracy, attention to detail, and organizational skills;
Comfort with technology;
Strong written and oral communication skills and professional demeanor;
Excellent teamwork skills and willingness to support others;
Ability to multi-task, adapt to shifting priorities, and work under pressure around deadlines;
Positive attitude; and
Ability to identify and resolve problems.

We offer a full benefits package, including medical/dental plans, life and disability insurance, 401(k) plan, parking, and paid holidays, vacation and sick time. This is a full-time in-office position.

Please submit letter of interest, resume and compensation requirements to: Meredith McArdle, HR Manager, mmcardle@mpmlaw.com.

Pay: $110,000.00 - $140,000.00 per year

Experience: