If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Office of Cannabis Policy
Office Specialist I
Opening Date: June 29, 2026
Closing Date: July 15, 2026
Grade/ Admin Unit: 16 / Administrative Services
Job Class Code: 6546
Salary: $18.76 - $ 27.03/Hourly
Position Number: 020312542
Location: Augusta
Telework: None
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
JOB DESCRIPTION:
This position will provide advanced office and administrative support work performing complex, varied administrative support tasks often requiring the operation of technical officeequipment and programs. This position willassistthe Licensing Division within the Office ofCannabisPolicy. Responsibilities require independent judgment,initiative,and discretion to make determinations on varied matters, ensuringappropriate processesare followed. Candidate willbe requiredtoassistindividuals with a variety of issuesin a professional manner, so effective communication skills will be necessary.
Assure all registration identification card applications, registration certificate applications, adult use applications, transactions,and other information are entered ina timelyandaccuratemanner into ALMS.
Assist, when necessary, withthe managementand oversight of all electronic data filing, including training and providing guidance to project staff.
KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
- Knowledge of payroll principles, procedures, and techniques; and automated payroll systems and procedures.
- Knowledge of human resources practices and employee benefits.
- Knowledge of the principles, practices, and equipment related to quality control of data input and output.
- Knowledge of the laws and practices related to the title and ownership of motor vehicle titles.
- Ability to develop and change web pages using established content.
- Ability to verify, code, compute, and/or reconcile data on standard documents.
- Ability to conduct research, gather information, and analyze results to reach a conclusion
- Ability to oversee and maintain inventory/supplies.
- Ability to review input/output of information from electronic information systems and develop/implement quality control standards for data input structures and output quality assurance.
- Ability to examine motor vehicle title applications and associated documents such as liens, chain of ownership, vehicle and odometer information, and signatures to determine vehicle ownership.
- Ability to write clear and comprehensive reports.
- Ability to develop and recommend new work methods and administrative policies/procedures.
- Ability to understand and promote management goals as they affect day-to-day operations.
- Ability to repair, service, clean and/or maintain issued materials.
Training, education, and/or experience in office and administrative support work thatdemonstrates1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
Preference will be given to candidates with knowledge of theAdult Use andMedical Cannabis Programs.
APPLICATION INSTRUCTIONS:
Pleasesubmita cover letter along with a current resume and three (3) professional references.
In order forus to properlydetermineif you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION:Formore information orquestions specific to the position, please contact Name and email address/phone number(default will be:recruiting.ggsc@maine.gov)
The selected candidate willbe requiredto pass the required background checks (fingerprinting may berequired) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Balance– Rest is essential. Take time for yourself using13 paid holidays, 12 days of sick leave,and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.
Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave.Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.
Note: Benefits may varysomewhat accordingto specific collective bargaining agreements and are prorated for anything less than full-time.
There'sa job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicantsdemonstratejob requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creatinga strong senseof belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexualorientationor gender identity, physical or mental disability, religion, age, ancestry, national origin, familialstatusor genetics.
Ifyou’relooking for a great next step, and want to feel good about what you do,we’dlove to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. Ifyou’recurrently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print oneHERE
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
