Office Specialist I - Maine Correctional Center
03600-1681
Class Code: 6590
Grade/Salary: 16 $42,640.00 to $61,422.40 annually
Opening Date: September 27, 2024
Closing Date: October 11, 2023
CURRENT VACANCY INFORMATION
The Department of Corrections has a current vacancy for an Office Specialist I (Confidential) located at Maine Correctional Center in Windham, Maine. This position is open to current Maine DOC personnel and all outside applicants.
JOB DESCRIPTION
This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services primarily in the HR Office. A proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. Knowledge of HR functions is a definite plus. Responsibilities require using independent judgment, intitiative and discretion to make determinations on varied matters.
KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned).
- Microsoft Office software suite including Word, Excel, PowerPoint and Outlook.
- A working knowledge of the principles, practices, and equipment related to quality control of data input and output.
- Ability to verify, code, compute, and/or reconcile data on standard documents.
- Conduct research, gather Information, and analyze results to reach a conclusion.
- Interact with all levels of management and employees.
- Create and maintain spreadsheets, charts, tables and reports
- Plans and organizes tasks and work responsibilities to achieve objectives. Sets priorities. Schedules activities. Allocates and uses resources properly.
- Expresses ideas effectively. Organizes and delivers information appropriately.
- Shares complete and accurate information. Maintains confidentiality. Adheres to organizational policies and procedures. Meets own commitments.
- Takes personal responsibility for job performance. Completes work in a timely and consistent manner. Sticks to commitments.
- Analyzes problem by gathering and organizing all relevant Information. Identifies cause and effect
- relationships. Comes up with appropriate solutions.
- Uses sound judgment to make good decisions based on information gathered and analyzed.
- Considers all pertinent facts and alternatives before deciding on the most appropriate action. Commits to decision.
- Use applicable computer programs.
- Interacts with people effectively. Able and willing to share and receive information. Co-operates within the group and across groups. Supports group decisions. Puts group goals ahead of own goals.
- Displays energy and enthusiasm in approaching the Job. Commits to putting in additional effort.
- Maintains high level of productivity. Self-directed.
- Listens actively.
MINIMUM REQUIREMENTS
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Please address these preferences in your Cover Letter.
1. Preference will be given to those with proven exceptional skills in Microsoft software, especially advanced Excel and PowerPoint presentations.
2. Preference will be given to those candidatesd with solid communication skills and customer service skills.
3. Preference will be given to those with organizational abilities as well as multi-tasking skills.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,130.04 to $14,270.62 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
- Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.