Job Summary
We are seeking a highly organized and proactive Personal Assistant to support the owner of our design studio and fabric showroom. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple tasks in a fast-paced environment. This role will involve a variety of administrative and operational responsibilities, enabling the owner to focus on high-level strategic initiatives.
Key Responsibilities:
Administrative Support:
- Manage the owner’s calendar, scheduling appointments, meetings, and events.
Client and Vendor Communication:
- Act as a point of contact for clients and vendors, addressing inquiries and providing information.
- Assist in coordinating fabric orders, sample requests, and client consultations.
- Maintain professional and friendly communication with all clients and vendors.
Project Coordination:
- Help manage ongoing design projects, tracking deadlines, and deliverables.
- Organize and maintain project files, ensuring all documents are up to date.
- Collaborate with team members to support project execution and client satisfaction.
Social Media and Marketing Support:
- Assist in managing social media accounts, including content creation and scheduling posts.
- Help coordinate marketing initiatives and events to promote the showroom and design studio.
- Gather and organize client testimonials and project photos for marketing purposes.
Showroom Operations:
- Open showroom daily at 9:30am.
- Warmly greet and assist walk-in customers and create a positive client experience.
- Assist in maintaining the showroom's organization and visual presentation.
- Help with inventory management, including tracking fabric samples and supplies.
- Support the owner in preparing for showroom events and client visits.
General Support:
- Conduct research on design trends, vendors, and materials as requested.
- Handle miscellaneous tasks that support the owner and team, demonstrating flexibility and initiative.
- Uphold confidentiality and professionalism in all interactions.
Qualifications:
- Previous experience as a personal assistant, administrative assistant, or in a similar role, preferably in the design or retail industry.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with design software (e.g., Adobe Creative Suite) is a plus.
- Ability to prioritize tasks, manage time effectively, and meet deadlines.
- A proactive and positive attitude, with a willingness to take on new challenges.
- Knowledge or interest in interior design and fabrics is highly desirable.
Job Type: Part-time
Pay: From $25.00 per hour
Expected hours: 23 per week
Schedule:
Experience:
- Personal assistant: 3 years (Preferred)
Work Location: In person
