State of Maine - Department of Labor
Job Summary
We are seeking a detail-oriented and organized Office Assistant to temporarily join the Department of Labor. The ideal candidate will provide administrative support, ensuring smooth office operations and enhancing productivity. This role requires strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. The Office Assistant will be responsible for various clerical duties, including managing calendars, handling correspondence, and maintaining files.
Responsibilities
- Perform general administrative tasks such as filing, data entry, and document management
- Assist with calendar management and scheduling appointments
- Greet visitors at the front desk and provide excellent customer service
- Support bookkeeping tasks using QuickBooks as needed
- Proofread documents for accuracy and clarity
- Maintain organized records and ensure all files are up-to-date
- Collaborate with team members to enhance office efficiency
- Provide support for medical receptionist duties if applicable
Requirements
- Proven experience as an Office Assistant or in a similar administrative role
- Strong computer literacy with proficiency in Microsoft Office Suite and QuickBooks
- Excellent proofreading skills with attention to detail
- Experience in front desk operations or customer service is preferred
- Ability to manage calendars effectively and prioritize tasks
- Strong organizational skills with the ability to multitask in a fast-paced environment
- Previous experience as a personal assistant or clerk is a plus
- Knowledge of medical office procedures is an advantage but not required
Join the State of Maine's team where your contributions will make a difference in our daily operations!
Atlantic Staffing LLC is a Portland, Maine-based staffing company who provides quality staffing for our clients’ needs.
All inquiries or applicants can email Fred Follansbee: fred.follansbee@atlantic-staffing.com