Job Description
Department:
Special Programs
Pay Rate Type:
Salary
Employee Type:
Job Summary:
The Dean of Summer Programs will develop, market, manage, and execute programs that build Colby’s brand and align with the College’s mission and institutional priorities. The ideal candidate will be highly motivated, visionary, and will collaborate with key stakeholders. The successful candidate will further Colby’s strategic priorities by favorably showcasing the college to visitors, developing a suite of distinctive summer programs, and promoting Colby as both a destination and an institution of choice.
Essential Functions
To perform successfully in this position, an individual must be able to perform essential duties satisfactorily as well as possess education/experience, employ the knowledge, skills, and abilities as listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all-inclusive, but representative; other duties may be assigned.
Program Development & Oversight:
- Lead and develop new programs to further Colby’s objectives by engaging with Colby faculty and leveraging the College’s state-of-the-art facilities, campus setting, and liberal arts education.
- Provide oversight for all aspects of conference management and fulfillment of client contractual needs and customer service priorities.
- Work closely with campus constituencies to ensure proper execution and delivery of conference functions.
- Develop a working knowledge of all campus spaces and residences to understand capacities, capabilities, and applicability to group needs as well as internal limitations due to staffing priorities and college schedule.
- Generate contracts and insurance requirements, monitor compliance with college policies and government regulations, and consult with the college’s General Council as necessary.
Financial & Resource Management:
- Develop and establish a comprehensive business plan including financial goals, marketing strategies, and investment needs consistent with Colby’s overall strategic initiatives.
- Provide proper accounting and data analytics of all conference business activities; expedite all end-of-summer accounting procedures and ensure timely collection of amounts owed.
- Create an annual operating budget and provide timely submission of reports.
Staff & Student Supervision:
- Supervise office staff and summer temporary staff; ensure appropriate recruitment, training, and supervision of staff, including student employees.
Collaboration & Partnership Building:
- Cultivate a portfolio of clients, conferences, camps, and meetings by maintaining or establishing relationships with key contacts and program directors.
- Communicate and resolve problems effectively and in a timely manner with event organizers, clients, and campus constituencies.
- Consult regularly with Facilities Services and Information Technology Services on space needs and upcoming campus plans.
Assessment & Continuous Improvement:
- Provide regular review and updates to the business plan as necessary.
- Stay informed of trends in higher education, ensuring that summer programming reflects the latest in pedagogical and industry developments.
Other duties as Assigned:
- Participate in institutional committees and initiatives that support the overall strategic goals of the college.
- Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.
Position Qualifications
Minimum Qualifications:
Education and Experience:
- Master’s degree or the equivalent in education and experience.
- 5 or more years of experience with developing, implementing, and managing successful programs.
- Experience with budget management
Licensure, Certification, Registration, or Other Requirements:
- Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements.
Preferred Qualifications:
Experience:
- Experience with curriculum and academic program development
- Successful experience in event and conference management
Knowledge, Skills, and Abilities
Knowledge:
- Skills in Microsoft Office Suite (Excel, Word and PowerPoint), Google Workspace, enterprise software, email and web applications to effectively complete tasks, coordinate group needs, and manage projects.
Skills:
- Excellent interpersonal and communication skills, with a track record of building partnerships and working collaboratively with diverse stakeholders.
- Ability to apply effective budgetary and fiscal planning techniques to meet business plan and operating budget objectives.
- Strong leadership and organizational skills, with the ability to manage multiple programs and projects simultaneously.
- Financial acumen and experience managing budgets.
- Strategic thinking with the ability to assess programs and identify areas for growth and innovation.
Abilities:
- Ability to establish and maintain effective, professional relationships with all clients as well as students, faculty, staff, and the public.
- Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and initiatives.
- Ability to work collaboratively as a member of a diverse community and make an impact in a complex, fast-paced, and team-oriented environment
Physical/Mental Demands
The physical demands and work environment characteristics described herein are representative of those that must be met by an employee to successfully perform essential functions of this position and/or may be encountered while performing essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- To successfully perform the essential functions of this position, an employee must be able to maintain appropriate confidentiality with regard to employee data, documents, issues, etc., and respect privacy needs of employees and past employees with regard to the same.
- The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required.
- There may be occurrences of employees, past employees, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations.
- While performing the essential duties of this position, an employee would frequently be required to move around the office space as well as within hallways, meeting rooms, and other parts of the campus facilities.
- There may be multiple/daily instances of prolonged personal computer use which would include keyboard and/or mouse usage as well as viewing a computer monitor.
- An employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds to perform essential position functions.
- Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.
- The overall work environment requires the mental ability to shift focus quickly due to interruptions; an employee must be able to mentally track multiple projects and tasks as well.
- The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds.
- Some travel is required.
