Hybrid Office Administrator

Location: In-person hours once or twice per month, otherwise remote

Reports to: Executive Director

Compensation: $30/hr.

Hours: Up to 40 hours a month

Organization Overview

Maine Humanities is a statewide nonprofit organization that uses books, poetry, history, and big ideas to bring people together to discuss issues of importance. We are a collaborative program partner, a grant-maker, and a connector of people and communities. We are deeply invested in Maine’s communities and cultural economy.

Position Overview

Maine Humanities is seeking a highly organized, efficient, and proactive contract Office Manager to support our operations and building management. This is a highly administrative, part-time contractor role for someone who thrives on logistics, organization, and creative solutions. This is a task-oriented position that requires responsiveness as well as attention to detail and deadlines. The ideal candidate will be adept at providing off-site support for projects, communicating with external contractors, and sifting through an inbox with precision.

This position is primarily remote, with in-person hours once or twice a month. We are looking for candidates who can easily travel to our Portland office.

Key Responsibilities

Donation Support/Processing: Processing mailed and electronic donations; donor database entry and management; sending fundraising letters to donors.
Administrative & Board Support: Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
Inbox Management: Monitor the organization’s informational email inbox, responding to emails when appropriate, and forwarding to other staff when appropriate.
Programmatic Support: Support with public program logistics; participant database entry and management.
General Building Maintenance: Liaise with contractors to schedule building maintenance; keep track of structural building needs; coordinate with staff to track building needs. Liaising with contractors may require meeting them on-site.

Qualifications

5+ years of experience in operations, administration, or related roles.
Excellent written and verbal communication skills.
Able to handle some degree of ambiguity, change, and direct feedback without becoming overwhelmed.
Efficient and detail-oriented with exceptional organizational skills.
Comfortable working behind the scenes and taking ownership of logistical tasks.
Exercises sound judgment and maintains discretion when handling sensitive information.
Comfortable working remotely with strong time management skills.
Experience preferred with Microsoft 365 suite, SharePoint, and Filemaker (or similar CRM).
Experience in nonprofit, startup, or mission-driven organizations is a plus.

Compensation & Benefits

The rate for this contractor role is $30/hr. with a commitment of no more than 40 hours per month. We offer a flexible, remote work environment and encourage a healthy work-life balance.

We are excited to read applications from people with a wide range of identities, as well as work and life experiences. Please submit a cover letter and resume with contact information for references to info@mainehumanities.org. Application deadline: Monday, June 8th

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Hybrid Office Administrator