Executive Assistant – Professional Services Firm | Portland, Maine

Join a well-established and highly respected professional services firm in Portland, Maine, as an Executive Assistant supporting senior leadership in a dynamic, fast-paced environment. This is an exciting opportunity for a proactive, detail-oriented professional who thrives on organization, problem-solving, and anticipating needs before they arise.

What You’ll Do:

Manage complex and heavy calendars, scheduling meetings and coordinating across multiple time zones.
Arrange and coordinate extensive domestic and international travel, including flights, accommodations, itineraries, and logistics.
Serve as the primary point of contact for internal teams, clients, and external stakeholders.
Handle confidential information with discretion and professionalism.
Support special projects and assist with key initiatives to help drive business priorities.
Prepare and edit correspondence, presentations, and other materials.
Track deadlines, follow up on action items, and ensure nothing falls through the cracks.
Anticipate needs and resolve issues proactively to keep operations running smoothly.

What We’re Looking For:

Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
Excellent communication skills, both written and verbal.
High degree of professionalism, discretion, and judgment.
Proficiency with Microsoft Office Suite and the ability to pick up new technology quickly.
A proactive, solution-oriented mindset.

If you’re an experienced Executive Assistant who can juggle competing priorities, manage schedules across continents, and stay one step ahead, we’d love to hear from you!

Apply now to be part of a collaborative, professional, and forward-thinking team in the heart of Portland, Maine.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Ability to Commute:

Portland, ME 04103 (Preferred)

Ability to Relocate:

Portland, ME 04103: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Portland, ME 04103

Bay Shore Staffing

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Executive Assistant