Administrative Assistant

Job Description:

Chamberlain Homes, a builder of quality homes, apartments and light commercial buildings, is looking to fill the position of Administrative Assistant. This Assistant will manage a multitude of tasks.

Key Responsibilities:

· Full-time position Monday through Friday, with occasional overtime, if needed, working from our Saco/Scarborough office. Flexibility for right candidate.

· Provide support services to Owner/General Contractor, Operations Manager, Job Foreman, Real Estate Broker, and Bookkeeper/Human Resources.

· Maintain subcontractor insurance compliance (requesting annual insurance certificates, revising subcontractor form agreements, etc.).

· Assist with the monthly construction requisitions, coordinating inspections.

· Greet customers, vendors, and walk-ins, answering incoming phone calls, all the while multitasking on other items.

· Receiving and distributing mail, packages, and courier deliveries.

· Processing outgoing mail and managing electronic and paper filing system.

· Order and maintain office supplies.

· Operate office equipment, copier, scanner, phone system, and computers.

· Other duties as assigned to help keep office running smoothly.

Qualifications

· High school diploma necessary, an associate’s degree would be a plus.

· Previous experience working in an office setting (2-3 years helpful).

· Construction background extremely helpful, but not necessary.

· Proficiency in Microsoft Word, Excel, Office 365, Outlook, and Adobe Software, and computer programs in general.

· Excellent organizational and time management skills and attention to detail.

· Ability to work independently and manage multiple projects simultaneously.

· Professional demeanor.

Compensation and Benefits

· Salary to be discussed based on experience, paid weekly.

· Health insurance along with short- and long-term disability and life insurance. Portion paid by employer.

· Generous Simple IRA Plan, with matching up to 3% yearly.

· Holiday compensation.

· PTO compensation.

· Vacation compensation.

· Gym membership.

Pay: $22.00 - $27.00 per hour

Benefits:

Flexible schedule
Health insurance
Life insurance
Paid time off
Retirement plan

Work Location: In person

Chamberlain Homes

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Administrative Assistant