Administrative Assistant

Chamberlain Homes • Saco, ME, US • $22 - $27 / hour • 1w ago

Administrative Assistant

Job Description:

Chamberlain Homes, a builder of quality homes, apartments and light commercial buildings, is looking to fill the position of Administrative Assistant. This Assistant will manage a multitude of tasks.

Key Responsibilities:

· Full-time position Monday through Friday, with occasional overtime, if needed, working from our Saco/Scarborough office. Flexibility for right candidate.

· Provide support services to Owner/General Contractor, Operations Manager, Job Foreman, Real Estate Broker, and Bookkeeper/Human Resources.

· Maintain subcontractor insurance compliance (requesting annual insurance certificates, revising subcontractor form agreements, etc.).

· Assist with the monthly construction requisitions, coordinating inspections.

· Greet customers, vendors, and walk-ins, answering incoming phone calls, all the while multitasking on other items.

· Receiving and distributing mail, packages, and courier deliveries.

· Processing outgoing mail and managing electronic and paper filing system.

· Order and maintain office supplies.

· Operate office equipment, copier, scanner, phone system, and computers.

· Other duties as assigned to help keep office running smoothly.

Qualifications

· High school diploma necessary, an associate’s degree would be a plus.

· Previous experience working in an office setting (2-3 years helpful).