Greater Portland Family Promise is seeking aFinance and Development Manager

Greater Portland Family Promise is a mission-driven organization working to help families experiencing homelessness to achieve sustainable independence. We believe that every family deserves a safe, stable place to call home and we are committed to delivering innovative, compassionate, and effective solutions to make that vision a reality. This is an exciting moment to join our team. As we expand our impact through new initiatives, including transitional housing development and strengthened programs, the Finance and Development Manager will play a key role in shaping the systems and infrastructure that support our growth.

Position Overview

The Finance and Development Manager is a key member of the Greater Portland Family Promise leadership team, responsible for managing the organization’s financial systems, administrative operations, and development activities. This role ensures strong internal systems, accurate financial reporting, and effective donor and fundraising operations, allowing the Executive Director to focus on strategic leadership, partnerships, and resource development.

Primary Responsibilities

Administration

Serve as a member of the leadership team, supporting strategic decision-making and long-term organizational sustainability
Support Board operations, including preparation of materials and coordination with Board committees
Maintain compliance with state and federal requirements, including licenses and filings
Maintain organized and secure organizational records
Support development and implementation of internal policies and procedures

Financial Management

Lead preparation of the annual budget in collaboration with the Executive Director and Finance Committee
Produce monthly and periodic financial reports for leadership and the Board
Prepare for and participate in Finance Committee meetings alongside the Board Treasurer
Monitor budget performance, cash flow, and compliance
Maintain accounting systems in QuickBooks Online, including tracking AP/AR
Reconcile bank accounts and ensure accuracy of financial records
Manage payroll processing and coordinate with external payroll provider
Prepare and record cost allocations across programs and grants
Lead annual audit and IRS Form 990 processes in coordination with contracted CPA
Ensure strong internal controls and adherence to financial policies

Grants & Compliance

Prepare grant budgets and reports in collaboration with the Executive Director
Ensure compliance with federal and state grant requirements, including proper use of federal funds

Development & Communications

Enter donations and pledges into the donor database and reconcile with financial systems
Generate donor acknowledgments and tax receipts in a timely manner
Assist in creating and managing annual campaigns, email campaigns, social media content, and updates to the organization’s website
Provide support in stewarding existing donor relationships and identifying and cultivating new prospect relationships
Prepare for and participate in Development Committee meetings

Perform other duties as assigned

Qualifications

Bachelor’s degree in nonprofit finance, accounting, or related field
Experience in nonprofit financial management, including payroll, accounts payable, accounts receivable, and fund accounting

Experience with QuickBooks Online
Experience with donor databases/CRMs
Experience in grants management, including federal grants (preferred)
Knowledge of GAAP
Proficiency in Microsoft Office and other common computer applications

Strong organizational skills with attention to detail
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Ability to handle confidential information with discretion

This is a full-time (40 hours/week), primarily remote position in Greater Portland, with regular in-person meeting/event attendance required.

Greater Portland Family Promise is an Equal Opportunity Employer.Greater Portland Family Promise is committed to creating a safe environment where each individual is welcomed and respected, and we do not discriminate on the basis of race, color, religion, sex (including sexual orientation, gender identity, gender expression, and pregnancy), familial status, age, national origin, ethnicity, ancestry, disability, or genetic information.

How to Apply

Candidates should submit a resume and cover letter outlining their qualifications and interest in the position to michelle@gpfamilypromise.org with "Finance and Development Manager" in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

Greater Portland Family Promise

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Finance and Development Manager