The Outreach & Operations Associate is often the first point of contact at Maine Preservation. This role requires a professional with excellent interpersonal, organizational, and communication skills, plus the willingness and positive attitude to meet the ever-changing needs of a dynamic (but small!) nonprofit organization. The position reports to the Executive Director and coordinates with staff to support communications and operations in addition to programs, events, and development activities.

The Outreach & Operations Associate must communicate clearly, juggle multiple priorities, and meet deadlines. They must take initiative and be dependable; work effectively in a hybrid office; collaborate with other staff to help execute organizational strategies; and manage workflow efficiently.

Key Responsibilities

Communications: Manages the organization’s social media presence, website content, and digital/print deliverables
Operations: Performs administrative tasks like notetaking, list management, scheduling, data entry, accounts receivable and bill payment, payroll processing, and correspondence
Programs and Events: Supports logistics and outreach for educational and awards programming, collaborates in the preparation and execution of fundraising and other events

Qualifications
Essential

Strong organizational and time management skills with a keen eye for detail and accuracy
Excellent written and verbal communication skills
Confidence with the ability to follow instructions, accept feedback, and problem solve
Working knowledge of Microsoft Office and Sharepoint, ability to quickly learn new
Experience with professional social media presence and email and website content management
Associate’s degree or equivalent

Preferred

A working knowledge of, or interest in, Maine’s history and heritage
Familiarity with CRM software, email marketing platforms, and content management systems
Familiarity with mapping programs and graphic design

Work Environment

This is a hybrid position
In-state presence is required along with attendance at weekly in-person staff meetings at our Brunswick office and occasional in-person events across the state

Salary & Benefits

Full-time, $40,000-42,000/year
$500 monthly stipend toward health insurance premium
11 holidays, 20 vacation days, 2 personal days, 8 sick days & half-day summer Fridays
Professional development opportunities

About Maine Preservation

Founded in 1972, Maine Preservation is a nonprofit organization dedicated to promoting and preserving historic places, buildings, downtowns and neighborhoods--strengthening the cultural and economic vitality of Maine communities.

We are a small team that values camaraderie and loves dogs. We have mutual respect for work/life balance and lovingly embrace the quirky characters and culture of historic preservation and Maine in general. We prefer the scenic route, mom & pop shops, and gas station restaurants.

To Apply

Send a cover letter and resume in PDF format to info@mainepreservation.org with “Outreach & Operations Associate” in the subject line. Applications will be reviewed on a rolling basis, so we encourage interested candidates to express interest as soon as possible. Shortlisted candidates will be contacted promptly for a preliminary Zoom interview.

Maine Preservation

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Outreach & Operations Associate