Application details below: [PLEASE DO NOT SEND YOUR APPLICATION DIRECTLY THROUGH INDEED]
You pride yourself on being able to tackle any task, big or small, and get it done with style and grace.
The only problem is, sometimes your clients ping you with “emergencies” at all hours of the day/night.
What if you could work for someone who doesn’t believe every little thing is an urgent emergency? Someone who values work/life balance, boundaries, and efficiency. Where you’re celebrated for your magical talents of taking care of things and making it look easy, never missing a beat or a detail.
You’ll know this job is for you if…
- You’re the one your friends go to when they need someone to plan their bachelorette party or baby shower.
- You’re highly organized, effective, efficient and can execute!
- Being proactive is your favorite, but you can also come up with solutions in real time.
- You feel a sense of accomplishment checking off tasks from your to do list—and feel even more pride if you’re checking off tasks for someone else and making their life easier
- You like to flex your critical thinking skills and come up with solutions for tricky situations
- You strive to go above and beyond what’s asked of you
- You anticipate potential problems and identify solutions for them before they even happen
- You are super into the details—no t’s go uncrossed or i’s undotted
- You have a get it done attitude
- Grammar is important to you—knowing the difference between they’re, their, and there is second nature to you
Responsibilities:
- Booking travel and adding travel details to calendar, oftentimes across multiple timezones and foreign countries
- Researching and planning travel itineraries
- Posting sponsored Instagram Stories based on content outlined in Google Docs/Dropbox
- Pinterest
- Bookkeeping - categorizing expenses and sending invoices
- Filtering emails, deciding which ones are junk, which ones need responses, and sending the appropriate response
- Calling/speaking with customer service reps on behalf of Elise (for example Chase Rewards, Marriott, etc)
- Scheduling personal appointments
- Reposting content across social media
- Editing Instagram Reels and Tiktoks
- Email marketing and newsletters
- Community engagement - responding to comments and DMs on social
- Following up with leads for What The Fab Media
Requirements:
- Be an independent, self-starter who executes tasks on time and with a high level of attention to detail
- Confident in decision making and taking action
- Competent with technical issues. Dropbox isn’t syncing properly? You’re able to Google it, figure it out and fix it.
- Social media savvy—comfortable posting sponsored Stories
- Have at least 2 years of experience as a VA; experience with social media and booking travel preferred
- Based in the US
- Must be available M - F during normal working hours
- Must be available to communicate on Slack
Hours:
- This is a virtual, part-time, contractor position
- M - F (we don’t like weekend pings :))
- 45 - 50 hours per month
A bit about What The Fab and What The Fab Media
- What The Fab is a popular travel and lifestyle website. Our mission is to help women find fabulous in the every day, whether that’s booking their next epic vacation or getting inspiration for an at-home manicure.
- What The Fab Media is a newer part of my business, launched in January 2025, where I offer wedding content creation services. It’s been taking off and I’m hiring a team of Associate content creators to help me shoot weddings and events!
- We aren’t big on stress. We’re not saving babies here. So, while we will expect you to work efficiently and get things done, we focus on open communication and getting things done right the first go around.
- We strive to uncomplicate things. We ask ourselves, what would this look like if it were easy?
- We value efficiency, confidence, and authenticity.
Application details: [PLEASE DO NOT SEND YOUR APPLICATION DIRECTLY THROUGH INDEED]
- *Please only apply if you are based in the US
- Please send an email to hello@whatthefab.com with the subject line: VA Application for [Your Name]
- Please include your resume and a short video introducing yourself and letting me know why you think you’d be a great fit for the role. Can be super short and sweet and recorded on your phone or laptop, whatever is easiest!
- Include your desired hourly rate.
Job Types: Part-time, Contract
Pay: $25.00 - $35.00 per hour
Expected hours: 10 – 15 per week
Work Location: Remote
