If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.
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Education in the Unorganized Territory
Opening Date: June 29, 2026
Closing Date: July 14, 2026
Grade / Admin Unit: 20 / Administrative
Job Class Code: 6562
Salary: $20.72 - $29.78/Hourly
Position Number: 014001301
Position Type: Full Time
Location: Augusta
Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.
Great opportunity to join a small but dedicated staff working to support students residing in the Unorganized Territory of Maine. The position is available to those seeking to exercise a variety of skills in a supportive work environment. Education in the Unorganized Territory provides educational opportunity for over 800 students residing in the EUT.
DESCRIPTION:
This is a classification in the Secretarial Administration Job Family which provides secretarial support requiring knowledge of office processes, business practices, and clerical functions requiring attention to administrative and business details, liaison work, and public relations. This job family is distinguished by its assistive role in meeting the administrative needs of an individual(s). Paraprofessional work in supporting an individual(s) with 1) advanced administrative support responsibilities that require in-depth knowledge of accompanying processes and procedures, and 2) assistance in the development, implementation, and/or management of programs and policies at the statewide level for a department, board, or commission. Work consists of advanced secretarial and paraprofessional support services requiring a proficient knowledge of office processes and administrative functions. Responsibilities require the use of independent judgment, initiative, and decision-making on complex administrative matters.
REPRESENTATIVE TASKS:
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. Develop, recommend, and implement new systems, procedures, or organizational changes to improve organizational efficiency and effectiveness. Interpret and implement the policies and decisions of superiors. Administer and/or oversee scheduling system. Conduct research on sensitive issues and prepare special reports and/or briefing papers. Respond independently to questions and inquiries from public and private sources concerning high-level and/or sensitive issues and activities. Independently compose, review, edit, and/or approve correspondence. Liaise between supervisor and internal and external sources on key matters. Apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies. Transmit orders and decisions to proper persons with explanations as necessary; and follow up for compliance, completeness, and timeliness. Represent supervisor/program at public meetings, including explaining organizational, program, and/ or project goals.
KNOWLEDGES, SKILLS, AND ABILITIES REQUIRED:
Knowledge of the principles of organization. Ability to compose, review, and edit complex and/or technical business correspondence. Ability to effectively present information to individuals/groups. Ability to analyze solutions, reach logical conclusions, and make sound recommendations. Ability to apply to non-routine individual cases an explanation and interpretation of applicable rules, regulations, and policies. Ability to understand and promote management goals as they affect day-to-day and long term operations. Ability to effectively plan and adjust work operations to meet planned and unexpected change. Ability to effectively represent the organization at internal and external meetings. Ability to administer and/or oversee scheduling systems. Representative Tasks & KSA’s are cumulative across the Secretarial Administration Job Family. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.
MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and polices, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.
APPLICATION INSTRUCTIONS:
Please submit a cover letter along with a current resume.
In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.
CONTACT INFORMATION: For more information or questions specific to the position, please contact recruiting.ggsc@maine.gov
The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Balance– Rest is essential. Take time for yourself using13 paid holidays, 12 days of sick leave,and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage– The State of Maine pays85%-100%of employee-only premiums($11,857.68-$13,950.24annual value), depending on salary. Use this chart to find thepremium costsfor you and your family, including the percentage of dependent coverage paid by the State.
- Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information aboutprogram requirements.
- Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
- Retirement Plan– The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
- Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
- Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
- Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit theFederal Student Aid office.
- Living Resources Program– Navigate challenging work and life situations with our employee assistance program.
- Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receiveforty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under theFamily and Medical Leave Act.
- Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart.
If you require a paper application, please download and print one HERE
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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
