Job Opening: Administrative Assistant
Location: Falmouth, ME
Position Type: Full-time
Pay/Benefits: Competitive pay based on experience / Benefits package available
About the Role
Are you a detail-oriented, versatile team player who thrives in a dynamic office? BELFOR Property Restoration is the world leader in disaster recovery, and we are looking for a proactive Administrative Assistant to join our growing team in Falmouth!
In this role, you’ll serve as the primary point of contact for our office, keep daily operations moving smoothly, and cross-train to provide crucial vacation coverage for payroll and accounts payable (A/P). If you enjoy picking up new skills, tackling new challenges, and working in a collaborative environment, this role is a great fit.
Key Responsibilities
Front Desk & Communications: Answer incoming calls with a warm, professional tone, manage inquiries, and schedule appointments.
Systems & Data: Maintain accurate, up-to-date client records within our CRM.
Insurance & TPA Workflow: Assist with insurance Third-Party Administrator (TPA) requirements, documentation, and compliance follow-ups.
Financial & Accounting Backup: Cross-train to serve as the primary vacation stand-in for Accounts Payable (A/P) and payroll processing.
Team Support: Work collaboratively with a diverse team, taking on dynamic administrative tasks to keep the office running efficiently throughout the day.
Position Requirements
Driving: Valid Driver’s License and a clean driving record.
Background Check: Ability to pass a standard criminal background check upon offer acceptance.
Drug Screening: Successful completion of a pre-employment drug screening.
Tech & Basic Financial Skills: Comfortable with CRM software and basic financial processes (data entry, entry-level payroll concepts, or A/P).
Industry Knowledge: Experience with insurance TPA requirements is a strong plus!
Mindset & Communication: Eager to learn, comfortable with new challenges, and able to work well within an inclusive team.
Compensation $18 - $25+ DOE
How to Apply
Please submit your resume and a brief cover letter to jobs.maine@us.belfor.com with the subject line "Administrative Assistant – [Your Name]".
