Join Martin's Point Health Care - an innovative, not-for-profit health care organization offering care and coverage to the people of Maine and beyond. As a joined force of "people caring for people," Martin's Point employees are on a mission to transform our health care system while creating a healthier community. Martin's Point employees enjoy an organizational culture of trust and respect, where our values - taking care of ourselves and others, continuous learning, helping each other, and having fun - are brought to life every day. Join us and find out for yourself why Martin's Point has been certified as a "Great Place to Work" since 2015.
Position Summary
The HR Operations Coordinator is responsible for supporting various HR functions including benefits, leaves, payroll, and HRIS. The coordinator manages audits and compliance activities, assist with HR projects, update the HR intranet, and provide general support for benefits and payroll. This position also involves supporting employees with inquires related to benefits, leave, and payroll, and will act as the liaison for all audit and compliance-related matters.
Job Description
Key Outcomes and Responsibilities:
- Responds to employee inquiries regarding benefits, leave, and payroll, providing accurate information and resolving issues in a timely manner.
- Serves as the primary contact for compliance-related requests, ensuring all regulatory and internal compliance requirements are met.
- Manages and coordinate audit activities with both internal and external stakeholders, ensuring all documentation and procedures are in place.
- Updates and maintains the HR section of the company intranet to ensure information is current and accessible.
- Monitors and tracks all HR-related documents within the HRIS, ensuring accuracy and completeness.
- Prepares and processes invoices and payments related to payroll and benefits, ensuring timely and accurate transactions.
- Supports various aspects of employee benefits, including orientation, open enrollment, and benefits-related inquiries.
- Collaborates with the HR Service Center to handle customer service inquiries and provide seamless support.
- Upholds confidentiality and discretion regarding personnel actions and sensitive information within the HR system.
- Monitors and track employee licenses and certifications to ensure compliance with regulatory requirements.
- Manages and track unemployment paperwork, ensuring accurate processing and adherence to relevant guidelines.
Education/Experience:
- Associate’s degree in a related field or an equivalent combination of relevant education and experience
- 1+ year of experience in administrative position preferred
Skills/Knowledge/Competencies (Behaviors):
- Demonstrates an understanding of and alignment with Martin’s Point Values.
- Knowledge of HR Systems and Administration
- Knowledge of employment laws
- Proficiency in Microsoft Office applications
- Excellent interpersonal and teamwork skills
- Excellent organizational skills and attention to detail
- Ability to take direction from multiple individuals and prioritize tasks
- Motivated self-starter able to function independently with sound judgment in decision making
- Highly accountable for work
- Ability to handle confidential and sensitive information in a discreet and professional manner
- Proven team player
- Knowledge of project management
This is a full-time role scheduled 32-hours per week. This is a hybrid role based out of our Portland, Maine location.
We are an equal opportunity/affirmative action employer.
Do you have a question about careers at Martin’s Point Health Care? Contact us at: jobinquiries@martinspoint.org
