Job Title: Human Resources Administrative Assistant
Department: Human Resources Department
Location: Administration Building- 32 Farm View DriveNew Gloucester ME 04260.
Reports To: Director of Human Resources Administration
Status: Full time/Hourly
Wage/Salary: $23.25 hourly
SUMMARY:
The Human Resources Assistant position supports the Human Resources team at all levels. The Human Resources Assistant must be dependable, organized, and able to prioritize duties and meet deadlines. This position comes with potential growth.
This position is Monday-Friday 8:00a.m.-4:30p.m.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Provide a welcoming and professional environment for office visitors and staff.
- Possess basic ADP knowledge and willingness to grow that knowledge.
- Maintain all hiring/onboarding processes.
- Must be trustworthy and capable of maintaining confidentiality.
- Must be competent and comfortable using Microsoft 360 Suite.
- Proficient in creating and maintaining spreadsheets in Excel.
- Learn and assist with payroll functions as needed.
- Weekly maintenance and distribution of Events and Guesthouse spreadsheets, as well as invoicing and payment collection for Events and Guesthouse.
- Maintain campus visitor book/vendor key use.
- Reconcile petty cash monthly.
- Order and manage office supplies.
- Manage employee cabin calendar.
- Answer and direct all incoming calls.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school graduate.
Prior experience in Administration/ Human Resources is desirable.
KNOWLEDGE, SKILLS AND ABILITIES
- Working knowledge on the ADP platforms
- Microsoft 360 Suite.
- Proficient in Excel
CERTIFICATIONS
Desirable
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk or hear. The employee must frequently lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This is an office setting job that requires continuous sitting, typing and answering phones. This is in a controlled indoor environment and interacts with the public.
