School Office Assistant
Bloomfield Building
School Year Position
Position: School Office Assistant/School Year
8 hours per day/Monday- Friday
Qualifications
- Minimum associate degree
- Documented experience in Microsoft Office Programs
- Demonstrated ability to work with others in a team setting
- Documented superior organizational skills
- Demonstrated ability to work with a diverse population
- Documented ability of constructive communication strategies
- Documented knowledge of:
- Basic First Aid
- Telephone Etiquette
- Accounting Skills
- General Office Practices
- Demonstrated ability to learn applicable District Software
Reports to: Building Administrator
Support Services Manager
Job Goal: To carry out delegated functions in order to maintain an efficient and effective school.
Performance Responsibilities
- Budget
- Assists with preparation of building budget
- Financial
- Manages accounts payable
- Handles all vouchers from student activities, athletics, and general funds. Issues checks for approved vouchers.
- Maintains up-to-date records of all school accounts.
- Reconciles monthly bank statements.
- Prepares all reports for audit.
- Secretarial
- Responsible for the typing of Administrator’s correspondence.
- Maintains office filing system.
- Responsible for all related correspondence and general paperwork that is associated with the Administrator’s committee work.
- Responsible for answering the telephone, assisting with telephone messages, interviews, and routine office procedures.
- Assists in maintaining the Administrator’s daily calendar.
- Responsible for updating SIS
- Welcomes visitors and arranges for their comfort.
- Responsible for coordinating information for the opening of school: teacher handbook, student handbook, duty schedules, homeroom lists, opening of school agendas, etc.
- Student Insurance
- Maintain file of copies of all accident reports.
- Responsible for issuing insurance forms to all students who have an accident report which requires medical attention.
- General Responsibilities
- Follows proper safety procedures when operating equipment and complies with standard safety and OSHA regulations.
- Maintains a regular schedule to ensure that daily responsibilities are performed; has regular attendance and is punctual for assignments.
- Maintains the poise of a disciplined person. Is tactful in dealing with others resourceful and self-reliant; demonstrates respect for self and others; willingly accepts suggestions and follows instructions; follows the proper channels of command and exercises confidentiality of privileged information relating to school and personal matters.
- Sets a good personal example in the areas of: personal hygiene, neatness and propriety of dress, courtesy, consideration, cooperation and proper use of language (vulgar or sexually suggestive language will not be permitted at any time).
Terms of Employment: See Union Contract
Evaluation: Performance of this position will be evaluated at least annually.
Proof of CHRC/Fingerprinting through Maine Department of Education will be required.
Please Submit
Resume
Proof of MDOE CHRC/Fingerprinting
Applications may be submitted online at:
Application - School Office Assistant Bloomfield Building
For Further Information, Please Contact
Jessica Brown, Support Services Director
474-9508
EOE
