DEPARTMENT OF EDUCATION
SPECIAL SERVICES AND INCLUSIVE EDUCATION OFFICE
TELEWORK AVAILABLE UPON MANAGEMENT APPROVAL
Opening Date: October 4, 2024
Closing Date: October 21, 2024
Job Class Code: 6546
Grade: 16
Salary: $39,020.80 - $56,222.40
Position Number: 014001173
Purpose:
This is an exciting opportunity to join the Office of Special Services & Inclusive Education supporting children with disabilities from birth to 22 in Maine and children from Maine placed out of state. The Office Associate position provides administrative support to the Fiscal, Special Projects, and State Agency Program Teams within the Office of Special Services & Inclusive Education.The projects associated with these teams make an enormous difference in the lives of children. This is a fast paced, multifaceted position that provides a lot of variety and professional opportunities for growth.
This position provides administrative support to the Office of Special Services. The office associate plays an essential role in the day-to-day operation of this very important work that supports children with disabilities. The position provides office support requiring knowledge of office processes, business practices, and clerical functions requiring attention to administrative and business details. Performing complex office support tasks that are similar in nature requiring solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions.Responsibilities require independent judgment in handling exceptions to established work assignments, priorities, and schedules. Work is performed under limited supervision.
Knowledge, Skills and Abilities:
- Knowledge of the principles of organization.
- Knowledge of principles of practice, techniques,related to quality control of data input and output.
- Ability to initiate, coordinate, implement and evaluate administrative activities
- Ability to coordinate workshops, and trainings, and materials necessary for each event.
- Ability to perform routine, secretarial duties such as complete work schedules, arranges appointments, arrange travel/lodging and review document to respond to requests.
- Ability to format and type standard business correspondence from draft or dictation into final form.
- Ability to establish and maintain computerized and/or manual filing systems.
- Ability to apply procedures, evaluate information, and make determinations from set data.
- Ability to effectively monitor and ensure the flow and accuracy of data input and output in electronic form.
- Ability to organize, amend, transfer information, and present in modified form.
- Ability to recognize computer hardware, software, and user program anomalies.
- Ability to determine and requisition inventory/supplies.
- Ability to communicate effectively.
- Ability to write clearly and effectively.
MINIMUM QUALIFICATIONS
- Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
