Department of Public Safety - Maine State Police - Bureau of Identification
Job Class Code: 6538
Grade: 08 (Administrative Services)
Salary: $32,136 - $44,491
Location: Augusta, ME
Opening Date: October 4, 2024
Closing Date: October 18, 2024
The Office Assistant II position falls within the Office & Administrative Support Job Family, providing essential office and administrative support to the Maine State Police Bureau of Identification. This role involves operating office equipment, understanding office processes, and executing diverse clerical functions. Successful candidates will contribute to meeting operational, production, and processing needs by performing routine office and administrative support tasks. The role requires independent judgment in prioritizing assignments within established operating procedures.
The successful candidate will need:
- Completion of a fingerprint-based criminal background check prior to employment.
- Experience with legal documents and familiarity with criminal justice paperwork and proceedings is preferred.
Primary responsibilities include:
- Comply with State policies, including security protocols and confidentiality policies.
- Create spreadsheets and manage data.
- Type routine business correspondence.
- Layout computerized formats and/or graphics.
- Organize and maintain files.
- Operate technical office equipment.
- Handle heavy goods.
- Input, arrange, and transcribe data.
- Take notes and transcribe dictation.
- Respond to inquiries and refer to appropriate resources.
- Clean and maintain materials.
- Provide guidance to co-workers on projects.
Skills or knowledge required:
- Knowledge of modern office methods and procedures.
- Proficiency in spelling, punctuation, grammar, and business English.
- Intermediate mathematical skills.
- Ability to drive a car or light delivery truck may be required.
- Proficiency in creating spreadsheets and performing data management.
- Typing proficiency for business correspondence.
- Graphic layout skills.
- Proficient in organizing and maintaining files.
- Operation of standard technical office equipment.
- Ability to transcribe dictation accurately.
- Ability to work with timelines and schedules.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.
Preference will be given to candidates who:
Have experience with legal documents and knowledge of criminal justice paperwork and proceedings.
Contact information:
Questions about this position should be directed to Anthony Winslow at anthony.winslow@maine.gov
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.
