The Accounts Payable (AP) Specialist is responsible for all duties related to vendor invoicing, payments, and ensuring accurate records are maintained for the branch. This role supports branch operations by coordinating with vendors, resolving discrepancies, and ensuring compliance with accounting principles (US GAAP/CA GAAP/IFRS). Additionally, this position involves maintaining vendor master data and handling various AP-related tasks to support both the branch and corporate teams.
WHAT’S IN IT FOR YOU?
- Comprehensive Medical, Dental, & Vision Benefits
- Employer-provided short-term disability and basic life insurance
- 3 Weeks of paid time off
- Retirement savings program with company match
- 10 Paid holidays per year
- Wellness Programs
- The opportunity to join a continuously growing organization that embraces diversity and inclusion
WHEN YOU JOIN US, YOU WILL BE:
- Posting, validating, and coding all incoming vendor invoices
- Matching, batching, and verifying the coding and approval of submitted invoices for processing
- Processing and distributing accounts payable checks, including voiding payments as necessary
- Maintaining up-to-date vendor files for open and paid invoices
- Assisting branch personnel to streamline accounts payable processes
- Resolving vendor queries and collaborating with branch personnel to ensure smooth operations
- Auditing and processing expense reports for payment
- Running and verifying cash requirement reports, check registers, and other payable reports
- Ensuring timely reconciliation of accounts payable accounts
- Handling W-9 filing and year-end 1099 processing
- Cross-training and providing back-up support for the accounts receivable function
- Maintaining discretion and confidentiality with sensitive information
- Ensuring compliance with company policies, industry regulations, and accounting standards
- Performing other duties as assigned to support the branch and corporate teams
OUR IDEAL CANDIDATE:
- High School diploma or equivalent required
- Undergraduate degree in finance or accounting preferred
- Minimum of 2 years of related experience in accounts payable or a similar role
- Experience in the heavy equipment or related industry preferred
- Customer service experience preferred
- Proficient in Microsoft Word & Excel
- Experience with computerized accounting systems
- Strong analytical and problem-solving skills
- Ability to organize and prioritize workload to meet deadlines
- Detail-oriented, organized, and able to multitask
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively
- Chadwick-BaRoss, Inc and Thompsonrolec Enterprises. is an Equal Opportunity Employer and welcomes all qualified individuals to apply regardless of race, gender, gender identification, sex, sexual orientation, disability, national origin, armed-services status, age, or any other classification protected by local, state, or federal law. Accommodations are available on request for candidates taking part in all aspects of the selection process.*
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