Administrative Assistant to Business Services and Central Office Receptionist
Year Round Position
40 Hours Per Week
The Yarmouth School Department is consistently recognized among the highest performing in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated employees to our district. We encourage inquiries from candidates who will contribute to the diversity of our district, including its cultural and ethnic diversity.
MINIMUM REQUIREMENTS:
- Associate’s degree (extensive experience may supplement for educational credential).
- Extensive computer and word processing skills.
- Strong organizational skills and ability to problem solve.
- Must maintain a high level of ethical behavior and confidentiality of information as required by law.
- Must possess strong organizational skills as well as the ability to handle multiple projects professionally.
- Must be team-oriented with excellent interpersonal and communication skills
REPORTS TO: Director of Business Services
RESPONSIBILITIES:
Business Services:
- Effectively communicate to maintain a positive image for the school department.
- Maintains 100% confidentiality at all times.
- Prepare/type memos, documents, and special projects as requested.
- Process purchase orders and maintain records of budget accounts.
- Assist in budget preparation as requested.
- Prepare budget binders.
- Manage personnel files.
- Order office supplies for the Central Office.
- Distribute invoices to schools.
- Process requisitions as needed.
- Add new vendors in Munis.
- Maintain invoices/checks for 6 years, then shreds.
- Resolves billing issues with vendors.
- Process student accident claims and reports to Risk Management Services.
- Report school department vehicle accidents to MMA.
- Prepare and distribute reasonable assurance forms to 10-month staff.
- Maintain the summer schedule for custodians and maintenance.
- Assist the Payroll & Benefits Specialist with payroll preparation, maintaining and organizing personnel files, managing stipend contracts, and arranging employee benefits.
- Processes payroll when necessary.
- Manage spreadsheet of support staff fingerprinting.
- Manage all aspects of hiring substitutes in the district (paperwork, Frontline, fingerprinting, reasonable assurance) and maintain a spreadsheet of information.
- Perform additional duties as requested by the Director of Business Services.
Front Office:
- Answer phone, screen calls and take messages.
- Manages door entries and greets visitors.
- Sort daily mail delivery.
Application Deadline: November 18, 2024
