Location: Augusta,Maine,United States
Office of State Procurment Services
Procuremnt Analyst I
Opening Date: December 19, 2024
Closing Date: January 7, 2025
Job Class Code: 1030
Grade: 21
Salary: $21.54 – $30.14/Hourly
Position Number: 031100681
JOB DESCRIPTION:
The State of Maine Department of Administrative and Financial Services (DAFS) seeks an energetic procurement professional for the Office of State Procurement Services.The Procurement Analyst I supports the state procurement process by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the needs of State departments and agencies in a timely manner and at competitive prices. This position serves as an entry level procurement position for the State of Maine in procuring goods and services for state government with an emphasis on the RFP process.The Procurement Analyst I reports directly to the Procurement Planning Manager.
JOB DUTIES:
As a Procurement Analyst I in the Office of State Procurement Services, you will:
- Research, compile, and disseminate data regarding market sources and vendors.
- Review specifications and requirements for accuracy and integrity.
- Prepare competitive bidding documents in accordance with established standards.
- Publish competitive bids and proposals according to specifications and requirements.
- Evaluate bids and proposals according to solicitation document specifications and requirements.
- Award purchase orders and master agreements through the State’s e-procurement system and maintain files.
- Administer master agreements including supplier management and compliance standards.
- Review state agency service contracts for administrative accuracy and clarity of content.
- Maintain effective customer relations with state agency procurement staff and vendors in order to provide support and technical assistance to project a positive image of the Office.
- Maintain and update the Office website and internal databases.
- Review RFP and RFP related documents for accuracy, formatting integrity, content and adherence to rules and standards.
This position will interact with our procurement team, client agency staff and external vendors on a regular basis.The successful candidate must have strong written and verbal communication skills and sound mathematical abilities; additionally, they must be detail-oriented, possess strong organizational skills and demonstrate critical thinking skills.The Office of State Procurement Services is a state agency support unit with a team atmosphere that experiences peak, high-paced periods throughout the year.You may also be responsible for assisting the team with other procurement-related tasks as needed within the Office of State Procurement Services.
The background of well-qualified candidates will demonstrate the following competencies:
- Experience in the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.
- Prior experience and/or education which demonstrates knowledge of data analysis.
- A thorough working knowledge of Microsoft Office products, specifically Access, Excel, and Word.
- Experience providing high quality customer service effectively to both internal and external customers, and to vendors.
- Experience coordinating/scheduling and facilitating team meetings.
This position is assigned to the RFP Team. Special consideration will be given to those with proven skills in any of the following areas:
- Request for Proposal/Request for Information (RFP/RFI) document review, editing, and approval processes.
- Drafting scope of service documents and an understanding of their characteristics.
- Strong written and editorial skills.
- Ability to follow, understand, and convey solicitation processes (drafting, release, evaluation, and appeal process of RFPs).
- Website development/management skills, utilizing Drupal.
- Commitment to innovation and process improvement.
- Problem solving, identification of risk, and use of proper escalation methods to address the issues identified.
MINIMUM QUALIFICATIONS
An Associate’s Degree in Business Administration or related field of study, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research. Directly related additional experience may be substituted for educational requirement on a year-for-year basis.
Preference will be given to applicants with strong written and verbal communication skills; additionally, they must be detail-oriented and possess strong organizational skills.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
- Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
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