Floating Legal Assistant
Portland, Maine
Drummond Woodsum is seeking a Floating Legal Assistant to join our firm. This position provides flexible, on-demand support across multiple attorneys and practice groups, stepping in to assist with workload fluctuations, staff absences, and special projects. This role requires strong organizational skills, adaptability, and the ability to quickly learn new workflows and priorities, ensuring seamless support across the firm.
Responsibilities:
- Provide support across multiple practice groups, with a focus on general corporate and business matters
- Assist with the preparation, formatting, and proofreading of documents
- Preparation for meetings (client or internal) including scheduling, meal orders, setting up/breaking down conference rooms
- Process incoming and outgoing mail
- Submit travel reimbursement and other expense sheets
- Provide backup support and absence coverage
- Perform various administrative functions such as conflict checks, opening new matters, and timekeeping management as needed
- Carry out other administrative duties as assigned
Qualifications:
- Be accurate, detail-oriented, and have strong attention to detail
- Take initiative and be proactive; anticipate needs; reach out to become more involved
- Strong writing and verbal communication skills; excellent spelling, punctuation, and grammar skills
- System proficiency: general knowledge and experience with common software applications, such as Microsoft Office Suite and PDF processing; strong Excel and MS Word skills in particular
- Motivated to learn and provide work of the highest quality
At Drummond Woodsum we are committed to the growth and development of our employees. Our focus is geared toward fostering a culture where you can work with and learn from diverse individuals, explore and expand your capabilities, and are valued for the contributions and perspectives you bring. We’re committed to providing our team members with the support they need to thrive both personally and professionally, and we are proud to offer the following benefits:
- Insurance options, including domestic partner coverage, for health (either a co-pay-based plan or HSA with firm contributions), dental, and vision
- 401(k) plan with pre- or post-tax investment options and firm contributions
- Wellness support, including telehealth coverage, and on-site privacy rooms
- Life insurance coverage at 1.5x your annual salary, plus supplemental voluntary coverage available
- Leave plans, including paid parental leave, short- and long-term disability
Firm involvement, including:
- Monthly firm lunch meetings to hear about all areas of the firm
- Committee participation, such as our Community Service Committee which organizes a drive every December and our public outreach week in July
- Social gatherings – 2025 included a field day BBQ, a holiday get-together, and our annual Halloween party for our families
For consideration, please click apply or submit your resume and cover letter by email to hr@dwmlaw.com. We look forward to hearing from you. No phone calls please.
